Legal Secretary

Distinguishing Characteristics:

Provide direct legal and administrative support for the Tucson Airport Authority (TAA) Executive Vice President/General Counsel (EVP/GC), Deputy General Counsel, Associate General Counsel, and the TAA Clerk. Communicate with clarity and professionalism to the legal team and all TAA divisions. Perform administrative office tasks and basic legal assignments to include light legal research, litigation support, records management, process documentation, and other Legal Team support for Tucson International Airport (TUS) and Ryan Airfield (RYN).

Essential Functions:

The following functions and all other functions not included in this job description are to be performed in the best interests and for the greater good of TAA.

• Support and advocate for TAA’s Mission, Vision, Guiding Principles and act as a champion and role-model of TAA’s Cultural Fundamentals.
• Assist in the development, implementation, and facilitation of the legal team's short term and long-term goals and objectives.
• Manage and improve the legal team's paper and electronic filing system and document databases; review case/matter files and maintain document control, to include tracking, search and retrieval.
• Complete various administrative support tasks; maintain the legal team’s source materials, to include Standard Operating Procedures (SOP) and Work Instructions (WI); manage attorney workload task/matter list, intake of legal review requests from TAA departments, outside counsel invoices, mail, and other communications.
• Perform case work by preparing and documenting files from matter inception to final disposition and storage; process and respond to disclosure requests and provide information to internal and external stakeholders.
• Assist in scheduling legal team and TAA related meetings, and other matters relevant to the legal team.
• Prepare draft of legal team's budget and coordinate legal team's input on the final budget. Throughout the fiscal year, monitor expenditures, make budgetary recommendations and provide reports to EVP/GC on team internal controls
• Work closely with the Office, Records and Warehouse Manager to serve as designated records coordinator for the Legal Services records that do not include records overseen by the TAA Clerk. Research and assist with assembly of documents and responses to public records requests.
• Serve as Local Board Secretary to the TAA PSPRS Local Board (if designated), coordinate with the PSPRS Local Board attorney, schedule and attend all PSPRS Board meetings, prepare PSPRS meeting minutes and submit to PSPRS/HQ, upload all minutes to the PSPRS management system, and perform other necessary administrative functions in support of the PSPRS Local Board; update TAA Public page with pertinent announcements in accordance with Arizona Open Meeting Law.
• Serve as interim TAA Clerk, assist in the planning and distributing of TAA Board materials in the Clerk's absence, provide back-up to the Clerk in all TAA related functions, including coordination with the executive office of the President/CEO and TAA executive team.
• Coordinate legal response to wage garnishment actions, bankruptcy filings, and service of process.
• Be responsive to airport emergencies and situations that may involve loss of human life or property; support public safety and operational response to emergencies; utilize Incident Command System (ICS)/National Incident Management System (NIMS) protocols and procedures; coordinate and/or participate in after-action emergency de-briefing with appropriate departments and stakeholders.

The above listed functions are not necessarily all the essential functions. Job duties and functions may be expanded or reduced by management based on future changing needs and job requirements.