Manager Facility Management-FM

The Facility Manager functions as the second-in-command for facilities operations, supporting the Director of Facilities in executing daily operations, maintenance programs, and compliance activities. This role acts as an Assistant Director, translating strategy into execution while ensuring operational consistency, documentation, and staff performance. The Facility Manager works closely with client department leaders while ensuring alignment with Forefront standards and expectations.

The Facility Manager manages daily workflows, supervises maintenance teams, and escalates risks, barriers, and capital needs to the Director. This role may assume site leadership responsibilities in the Director’s absence and supports maintaining strong client relationships at the operational level.

Position Type and Expected Hours of Work

• This is a salaried exempt position. Extended hours, on-call availability, and emergency response may be required.

Essential Functions and Duties

• Oversee daily facilities and maintenance operations in alignment with Director direction and Forefront standards
• Supervise, coach, and develop maintenance and facilities staff
• Execute and document preventive maintenance programs and inspections
• Manage work orders, compliance documentation, and regulatory readiness activities
• Coordinate vendors, contractors, and service providers
• Assist with budget tracking, expense management, and cost control
• Support capital projects and facility improvement initiatives
• Identify operational risks and escalate issues to the Director promptly
• Respond to emergencies and critical facility issues as assigned
• Serve as acting site facilities leader in the Director’s absence
• Perform other duties as assigned

Travel

• N/A

General Responsibility as Required for Position

• Responsible for acting in conformance with all facility and departmental policies and procedures including those relating to Human Resources, Code of Ethics and Business Conduct, Health and Safety regulations, Compliance requirements, Patient Rights, Confidentiality, and HIPAA. Responsible for acting in conformance with accrediting agency standards.
• Attends department meetings as required.
• Demonstrates accountability to accept responsibility for personal/professional growth and any required certification/licenses, if applicable.
• Completes mandatory training and competencies annually.

AAP/EEO Statement

Forefront will not discriminate based on race, color, sex, height, weight, disability, national origin, religion, marital status, pregnancy, military service, genetics, sexual orientation, gender identity, age, or any other protected class in its hiring practices, conditions for transfer or promotion, policies, discipline, discharge, terms, conditions or benefits of employment.

Other Duties as assigned

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Job duties, tasks, responsibilities, and activities may change from time to time.