Manager, Supplier Governance & Onboarding

Job Summary:

The Manager, Supplier Onboarding & Governance owns the independent, firm-wide function responsible for supplier master data integrity, onboarding workflow, supplier data conversions, AP recovery audit coordination, escheatment governance, payment terms analysis, and financial-crime/compliance controls across the Procure-to-Pay organization.
The position partners closely with Procurement, Accounts Payable, Treasury, Tax, Internal Audit/controls, and IT to build scalable, controlled onboarding and supplier governance processes as the firm grows, including implementation of 1099 software, automation of virtual card payment processes, audit information requests, and supplier master data cleansing and onboarding from acquired or legacy financial systems.

Job Duties:

Supplier Onboarding & Vendor Master Governance
• Owns the end-to-end supplier onboarding lifecycle: RFI intake, documentation review, banking/TIN verification (via VendorInfo), OFAC/SAM/sanctions screening, and final approval to activate a supplier in Oracle Cloud
• Maintains supplier master data integrity and governance standards across the ERP, ensuring a single source of truth shared by Procurement and Accounts Payable
• Serves as the escalation point for onboarding delays, discrepancies, and cross-functional process conflicts between Procurement and AP
• Owns the segregation-of-duties control framework separating supplier creation, approval, and payment execution
• Leads supplier master cleanse initiatives and owns onboarding and conversion of supplier data from other financial systems into Oracle Cloud, ensuring data quality, control compliance, and business continuity

Compliance, Risk & Controls
• Oversees 1099 governance, independent bank-account ownership validation (NACHA standard), and ongoing OFAC/SAM re-screening of the active vendor file
• Owns the escheatment process, including governance, reporting, stakeholder coordination, and control documentation to support compliance requirements
• Leads ongoing AP recovery audits, partnering with AP, Procurement, Tax, Internal Audit, and external providers to identify duplicate payments, credit balances, missed discounts, and recovery opportunities
• Leads implementation and ongoing governance of 1099 software, ensuring supplier tax data, reporting requirements, and year-end processes remain controlled and audit ready
• Partners with Internal Audit/controls and Treasury on payment fraud risk, banking-change verification exceptions, and control testing

Offshore & Process Transformation
• Leads the transition of transactional onboarding tasks (RFI intake, document collection, data entry) to the offshore team, while retaining final approval onshore
• Defines and monitors SLAs, quality metrics, and productivity standards for the onshore/offshore onboarding pod
• Transforms, optimizes, automates, and simplifies the supplier onboarding process to improve cycle time, reduce manual work, strengthen controls, and create a more consistent stakeholder experience
• Identifies and executes automation opportunities, including documenting and automating the virtual card payment process, automating audit support information, and reducing manual touchpoints across supplier onboarding, payment controls, and AP governance activities

Reporting, Performance & Stakeholder Management
• Reports onboarding cycle time, backlog, touchless rate, and compliance metrics to PTP and Procurement leadership
• Performs AP payment term analysis and optimization, identifying opportunities to standardize terms, improve working capital outcomes, increase virtual card adoption, and strengthen compliance with approved payment policies
• Builds and maintains a joint RACI with Procurement and AP leadership to keep roles, approvals, and escalation paths clear as the team scales
• Supports internal and external audits by maintaining process documentation, control evidence, automated audit information, supplier data support, and timely responses to control inquiries and process reviews

Team Leadership & Development
• Provides functional leadership, process direction, workload prioritization, and governance oversight for supplier onboarding, supplier master data, AP recovery audit, escheatment, 1099, and payment controls activities
• Supports cross-functional stakeholder alignment, issue resolution, training, and change management for new tools, controls, and process automation impacting supplier and AP governance

Additional Responsibilities
• Supports special projects and cross-functional initiatives as required
Performs other duties as assigned

Qualifications, Knowledge, Skills, and Abilities:

Education:
• Bachelor's Degree, required

Experience:
• Seven (7) or more years of progressive experience in Accounts Payable, Procurement, Supply Chain, or Vendor Master Data/Compliance, required
• Three (3)or more years of people leadership experience, required
• Experience managing 1099 governance, supplier tax data, vendor banking/TIN verification, escheatment, AP recovery audit, and audit support processes, required
• Experience building or scaling a shared services / GBS function, and partnering with offshore teams, preferred
• Experience with fraud prevention controls (OFAC/SAM screening, NACHA account validation), preferred
• Prior experience with multi-location or multi-entity companies, preferred

License/Certifications:
• Lean Six Sigma Green Belt certification, preferred

Software:
• Proficient in Microsoft Office Suite, specifically Excel, required
• Experience with Oracle Financials (AP/Procurement modules), required
• Experience with supplier verification tools (e.g., VendorInfo) and automation/AI platforms, preferred
• Experience implementing or administering 1099 software, virtual card payment workflows, supplier onboarding platforms, and audit automation tools, preferred

Other Knowledge, Skills & Abilities:
• Strong knowledge of process documentation, internal controls, segregation of duties, audit evidence requirements, supplier data governance, and financial crime/compliance frameworks
• Excellent communication and stakeholder management skills, with the credibility to arbitrate between Procurement and AP
• Ability to lead a distributed onshore/offshore team and manage through ambiguity in a rapidly scaling environment
• Strong analytical skills to monitor onboarding KPIs and drive continuous process improvement

Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.

National Range: $110,000 - $125,000
Maryland Range: $110,000 - $125,000
NYC/Long Island/Westchester Range: $110,000 - $125,000