Medical Records Coordinator

Creekside Care Center of Gahanna

MEDICAL RECORDS COORDINATOR

Classification
Hourly Non-Exempt
Reports to

Direct of Nursing
Summary/Objective
In keeping with our organization’s goals, the primary purpose of the Medical Records Coordinator
is to oversee all health information records for the residents at the facility.

Job Duties
 Maintain resident medical records and management of electronic medical records (EMR)
system
 Review medical records and assign correct codes in the EMR system for documents
 Scan and upload print documents to the resident’ EMR chart
 Coordinate proper documentation and record uploads with facility staff, medical director,
and treating practitioners and providers in the EMR system
 Ensure that complete resident records are processed and managed from admission to
discharge
 Maintain regular audit systems to ensure the integrity and completeness of EMR charts
 Respond to medical and financial records requests from residents, family members,
regulatory agencies, law firms, insurance companies, and medical providers and hospitals
 Scan documents/files to the EMR system
 Respond to emails and telephone calls punctually and complete tasks as directed
 Keep log of completed tasks as necessary
 Maintain compliance to all personnel policies and facility policies and procedures
 Ensure that State and Federal regulations and standards (privacy and confidentiality) are
followed
 Protect resident privacy rights and confidentiality in accordance with HIPAA and LongTerm Care regulations and applicable laws relating to the position
 Proficiency in HIPAA and the facility’s HIPAA policy and procedures
 Flexibility to change job functions as needed or directed
 Follow guidance as instructed by supervisor

Supervisory Responsibility
There are no supervisory responsibilities for this position. However, the position requires
communication with and oversight of nursing home staff to ensure that specific policies,
procedures, and systems are maintained correctly as it relates to the department.