Office Administrative Coordinator

Job Summary

The Office Administrative Coordinator manages daily office operations, supports team workflows, and handles communication and record-keeping to keep an organization running smoothly excellent client service in a fast-paced professional environment.

Responsibilities

Office & Workflow Support: Manage client meetings, front-desk visitor greetings, office supplies and equipment inventory, prepare quotations and track job progress.

Financial & Invoicing Support: Issue invoices, track payments, follow up on outstanding accounts, and assist with basic bookkeeping tasks, coordinate expense tracking, compile receipts, and cross-check vendor invoices against budgets.

HR & Staff Coordination: Assist with onboarding documents, maintain leave and attendance records, and coordinate team schedules or internal announcements.

Data & Record Management: Maintain organized physical and electronic filing systems, databases, and compliance records.

• Work overtime flexibly as needed to meet office demands.
• An organized, proactive, and detail-oriented to oversee our day-to-day office operations and support our growing team. In this role, you will be the backbone of our workplace managing schedules, handling essential documentation, facilitating office communications, and ensuring everything runs smoothly.
• The ideal candidate is an excellent multitasker with a friendly demeanor and strong problem-solving skills.
  

Job Requirements & Qualifications

• Experience: 1–3 years of experience in an administrative, secretarial, or office coordination role.
• Education: Bachelor’s degree in Business Administration or a related field is a plus.
• Technical Proficiency: Strong command of Microsoft Office Suite (Word, Excel, PowerPoint)
• Communication: Exceptional verbal and written communication skills with an ability to communicate professionally at all corporate levels.
• Time Management: Proven ability to prioritize tasks, meet deadlines, and handle shifting priorities effortlessly in a fast-paced environment.