Office Coordinator

We are looking for an Office Coordinator to join our team in Sofia, Bulgaria.

In this role, you’ll help ensure the smooth day-to-day operation of our office by coordinating administrative activities, welcoming visitors, managing correspondence and supporting employees with their operational needs. You’ll be a key point of contact for colleagues and external partners, helping maintain an organised, welcoming and efficient working environment.

This role is ideal for someone who enjoys working with people, keeping things organised and making sure daily office operations run smoothly.

Where You'll Make a Contribution

• Coordinate day-to-day office administration and provide support to employees across the organisation.
• Welcome visitors and ensure a positive and professional first impression of SUNOTEC.
• Support business travel arrangements and related administrative activities.
• Manage incoming and outgoing correspondence, including mail, telephone calls and electronic communications.
• Receive, distribute and dispatch shipments and deliveries.
• Coordinate communication between internal departments and external organisations.
• Organise, process and archive documents, ensuring records are accurate and easily accessible.
• Create and maintain databases, registers and other administrative documentation.
• Monitor office equipment and coordinate with service providers to resolve technical issues.
• Keep track of office supplies, arrange orders and ensure materials are available when needed.
• Help maintain a welcoming, organised and well-functioning office environment.

What You'll Bring

We’re looking for someone who is organised, approachable and proactive, with a practical approach to managing different administrative responsibilities in a dynamic international environment.

You’ll be a good fit if you:

• Have strong organisational skills and attention to detail.
• Communicate effectively and enjoy interacting with colleagues, visitors and external partners.
• Take initiative and look for practical solutions to everyday challenges.
• Can prioritise tasks and manage multiple responsibilities effectively.
• Are adaptable and comfortable working in a fast-paced environment.
• Have a positive attitude and enjoy being part of a collaborative team.
• Demonstrate reliability, discretion and responsibility when handling information.

Skills & Qualifications

• Good computer literacy and confidence using Windows, Microsoft Outlook and Microsoft Office applications.
• Good command of written and spoken English.
• Strong communication and interpersonal skills.
• Good organisational and time-management skills.
• Ability to work independently while collaborating effectively with others.

Previous experience in office administration, office coordination or a similar role would be an advantage.