Office Manager

The Office Manager is responsible for overseeing the daily administrative operations and overall facility coordination to ensure an efficient, organized, and professional work environment. Serving as the key point of contact and front-office representative, this role provides exceptional customer service to employees, executives, clients, vendors, and visitors while managing office communications, administrative support functions, and facility-related activities. The Office Manager plays a key role in maintaining smooth office operations through strong organization, attention to detail, and the ability to effectively prioritize and multitask in a fast-paced environment. The successful candidate will exhibit Kern’s core values of Teamwork, Safety, Excellence, Integrity, and Connection.

Job Function

• Oversee daily office operations to ensure an organized, efficient, and professional work environment.
• Serve as the primary point of contact for employees, executives, clients, vendors, and visitors.
• Professionally greet and direct visitors while maintaining office security and visitor sign-in procedures.
• Answer, screen, and route incoming phone calls, emails, and general office communications in a timely and professional manner.
• Coordinate facility-related activities including office maintenance, repairs, vendor services, and workspace readiness.
• Manage office supplies, equipment, and inventory to maintain operational efficiency and cost control.
• Coordinate conference room scheduling, office logistics, workspace setups, meetings, appointments, travel arrangements, and company events.
• Manage incoming and outgoing mail, deliveries, and packages.
• Maintain reception, break room, conference rooms, and common areas to ensure a clean, safe, and welcoming environment.
• Provide administrative support to leadership, department teams, and cross-functional initiatives as needed.
• Monitor and maintain office systems, administrative procedures, and facility standards to support smooth day-to-day operations.
• Support special projects and other duties as assigned.