Office Manager

The Office Manager is responsible for overseeing the daily administrative operations of the corporate office, ensuring efficiency, organization, and a professional work environment. This role supports executive leadership, corporate departments, and regional teams by managing office functions, coordinating vendors, maintaining office resources, and fostering a positive workplace culture. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced property management environment.

REPORTS TO: Talent & Engagement Manager

PRIMARY JOB FUNCTIONS:

• Direct daily corporate office operations by managing incoming calls, mail services, office logistics, and administrative processes to support organizational effectiveness
• Support all Department Heads and Executives and Regional Manager Team
• Establish and maintain office procedures, systems, and workflow processes
• Ensure the corporate office environment is professional, organized, and fully operational at all times
• Serve as the primary point of contact for office-related matters, vendors, and internal teams
• Coordinate corporate meetings, leadership calendars, and office-wide communications
• Support onboarding logistics, employee records coordination, and internal team needs
• Promote effective communication between corporate office and onsite property teams
• Manage vendor relationships, service contracts, and office-related projects
• Oversee office budget, track expenses, and support invoice processing and approvals
• Assist with coordination of property management administrative processes, documentation, and reporting
• Support RFP coordination, bid tracking, and vendor communication as needed
• Help plan and coordinate company events, training, and corporate initiatives
• Maintain records, reports, and documentation related to office operations and administrative functions
• Identify and implement process improvements to enhance efficiency and productivity
• Prepare periodic operational and administrative reports
• Other tasks and responsibilities may be assigned as needed