Officer, Purchasing

Group overview

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design and development centers, and a host of facilities in the Middle East and other countries.

alfanar building systems

alfanar Construction is classified as a Grade I contractor by the Contractors Classification Committee of the Government of Saudi Arabia. alfanar Building Systems manufactures and markets a variety of building construction products and systems.

The core manufacturing activities of the industries operating under alfanar Building Systems are:

• Façade cladding, glazing systems and architectural aluminum products
• Precast concrete products and architectural elements
• Real estate development

Job purpose

Acting as a liaison between internal stakeholders and external vendors. Sourcing, negotiating, and purchasing goods and services, ensuring efficient communication, adherence to policies, and high customer satisfaction.

Key accountability areas

Communication and coordination:

• Develop and maintain positive relationships with vendors by fostering clear and consistent communication.
• Identify opportunities for streamlining purchase order processing and document management workflows.
• Liaise between internal departments (purchasing, accounts payable, receiving, and end-users) to ensure clear communication and alignment on purchasing needs.
• Effectively communicate purchase requirements, specifications, and deadlines to vendors.
• Proactively address vendor inquiries and concerns regarding purchase documents.

Process improvement and customer satisfaction:

• Identify and implement opportunities for streamlining the purchasing process, contributing to increased efficiency and cost savings.
• Actively participate in resolving vendor-related issues to ensure timely delivery and high customer satisfaction.
• Ensure all purchase orders, invoices, and contracts comply with contractual terms and internal controls.
• Monitor key performance indicators (KPIs) related to purchasing activities (e.g., lead times, purchase order accuracy).

Planning and compliance:

• Manage the creation, review, and approval of purchase orders (POs) according to established procedures.
• Independently source and research potential vendors, evaluating supplier options based on quality, price, and delivery terms.
• Negotiate competitive pricing and terms with vendors to optimize procurement costs.
• Create and process purchase orders (POs) according to company policies and procedures, ensuring accuracy and completeness.
• Monitor purchase orders and proactively manage potential issues with delivery delays or discrepancies.

Role accountability

HR proficiency:

• Collaborate with teams to get the work effectively achieved.
• Ensure effective communication with peers and managers, and show openness to directions and feedback.

Delivery:

• Execute the planned activities to meet the operational and development targets as per delivery schedules.
• Use resources effectively to achieve objectives within efficient cost and time.

Problem-solving:

• Solve any related issues that arise and escalate any complex operational problems.

Quality:

• Follow quality requirements and specifications for products, processes, or related activities.

Business process and compliance:

• Execute and comply with related tasks as per defined policies, procedures, and work instructions.

Safety:

• Adhere to all safety procedures and regulations.

Academic qualification

Diploma degree in Business Administration

Work experience

2 to 4 years

Technical / functional competencies

• Purchasing agreements
• Purchasing benchmarking
• Purchasing procedures
• Purchasing reporting