Officer, Purchasing

Group overview

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design and development centers, and a host of facilities in the Middle East and other countries.

alfanar is involved in:

• Electrical, electromechanical and civil engineering construction
• Manufacturing and marketing electrical construction products
• Allied engineering services

Our main divisions:

• alfanar electric
• alfanar construction
• alfanar building systems

Job purpose

This position exists to assist in performing purchasing tasks efficiently, in a timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key accountability areas

• Responsible for preparing and sending request for quotation.
• Responsible for updating the vendors database.
• Responsible to maintain the project-wise quotations on a shared folder for ready reference.
• Responsible for preparing purchase orders in coordination with purchase engineer.
• Responsible for drafting letters, office notes etc. in consultation with purchase engineer.
• Responsible for finalizing the purchase order (in SAP system only) as per feedback from accountant, account payable or site team in coordination with concerned purchase engineer.
• Update purchase order status report as per approved quality document on daily basis.
• Maintain up-to-date filing of purchase orders.
• Responsible to initiate the evaluation of supplier for his assigned projects, get the feedback from concerned project manager and update the evaluation sheet accordingly.
• Responsible to maintain documentation requirement of periodical ISO audits.

Role accountability

Delivery:
Perform the planned activities to meet the operational and development targets as per delivery schedules.
Utilize resources effectively to achieve objectives within efficient cost and time.
Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-solving:
Resolve any related problems that arise and escalate any complex operational issues.

Quality:
Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business process improvement (effectiveness):
Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.

Compliance:
Comply with related policy, procedures and work instructions.

Health & safety:
Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products and services.

Academic qualification

Diploma degree in administration institute

Work experience

2 to 5 years

Technical / functional competencies

• Work under pressure
• Negotiation
• Project management
• MS Office
• Teamwork
• Time management
• Well organized
• Communication
• Creativity
• Initiative
• Analytical thinking