Onsite Human Resources Generalist

JOB DESCRIPTION

Job Title: Human Resources Generalist

Reports To: Vice President of Human Resources

FLSA Status: Exempt

SUMMARY

The HR Generalist manages the day-to-day operations of the HR Department and supports the VP of HR and organization in legal compliance, development, communication and implementation of all HR policies. The HR Generalist assists with the execution of HR policies/procedures and provides ongoing support to all associates regarding HR inquiries in all areas. The focus areas for this position include but are not limited to; Compliance, Payroll/HRIS System, Benefits, 401K, Worker’s Compensation, Leaves, Onboarding, Terminations, Performance Management, Employee Events and Employee Communication.

This position is 100% onsite.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Supports all legal compliance requirements in accordance with multi-state and federal laws.

• Ensures that posting requirements are revised and communicated as needed
• Provides feedback to the VP of HR on any changing laws that require changes for employees and the business.
• Communicates pro-actively to the VP of HR in situations that may expose the company to legal liability.
• Is solution oriented in presenting recommendations to the VP of HR.

2. Manages and administers all HR and employee relations, including processes for new hire On-Boarding, Performance Management and Terminations.

• Basic Recruitment
• Coordinate interviews – phone screens and in person interviews
• Prepares offer letters
• Conducts background checks and pre-employment physicals and drug screens.
• Orientation
• Prepares all New Hire paperwork
• Submits notice to IT of start date of new hire
• Set up FOB level access
• Prepares onboarding schedule, if applicable
• Conducts new hire orientation
• Manage I9 Documentation
• Set up new hire in payroll system
• Follow up on any required documentation
• Tracks performance management to ensure compliance and timeliness.
• Promotes and maintains an “open door” policy – works closely and regularly interfaces with all employees on a personal basis in order to provide a nonthreatening work environment and to fully understand the employees’ needs or concerns.
• Handles all employee issues or concerns in a proactive, thorough, sensitive, results oriented and professional manner.

3. Manages primary responsibility for the Payroll/HRIS/Time Capture systems.

• Provides bi-weekly administration of Payroll data, including labor times, salaries, vacation benefits and other time off requests.
• Establishes checks and uniform procedures to help eliminate errors.
• Verifies payroll reports and provides distribution of all manual payroll checks.
• Provides regular payroll and HR reports to Management.
• Maintains all payroll documentation by pay period.
• Develops training and documentation for HR System users. Acts as first line support for users.
• Ensures that both Payroll and HR systems are in sync with current information.

4. Coordinates all activities in Benefits Administration including Medical, Dental, Vision, Life, Disability, 401K and Leaves.

• Manages all aspects of open enrollment and provides benefit orientation to new hires.
• Interfaces with Broker and/or carriers to resolve problems or issues.
• Manages all Leaves, including compliance with all relevant leave laws such as FMLA, CFRA Workers’ Compensation and PDL.
• Maintains all benefit records in compliance with ACA and other relevant State and Federal laws.
• Ensures that annual testing, auditing and filings are done correctly and within deadlines for 401K, ESOP, Benefits compliance.

5. Supports all safety, security and environmental programs and any compliance requirements to maintain a safe and healthy workplace with zero injuries.

• Maintains total compliance with all local, state and federal requirements for safety and environmental issues.
• Maintains inventory of security fobs and activates, changes or terminates access as needed. Monthly distribution of Access Control Roster.
• Is an active member of the Safety and Security Committees.
• One of the main contacts for the Emergency Response Team.
• Processes all workers compensation claims information with carrier and follows up on active claims status. Closely manages the process to ensure minimal potential employee concerns or issues and control costs.
• Maintains and posts OSHA logs.
• Maintains an inventory of safety related items such as back supports, gloves, etc.
• Coordinates First Aid/CPR training to ensure there are on-site resources available in the case of an accident, injury or illness until medical help can arrive.

6. Coordinates and manages activities to develop, plan and execute events for all associates.

• Bi-annual employee lunches
• Monthly Anderson Days
• Health Fair
• Other events