Onsite Licensed Community Association Manager (Hillsborough County, FL)

Role: Onsite Licensed Community Association Manager

Location: Hillsborough County, FL

Pay: $90,000 - $95,000 per year

Sign On Bonus: $10,000

Job Type: Full Time

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Company Summary

RealManage Elevated Onsite is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated Onsite professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry.

RealManage Elevated Onsite is a values-based company with the following values as our guiding principles:

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.
• Join RealManage Elevated Onsite fast-growing team where energy, teamwork, innovation, and contribution are highly valued.
• Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities.

RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.

Role Summary

The Licensed Community Association Manager serves as the Chief Operating Officer of the Homeowner Association. This position has ultimate responsibility for the day to day operations, including all activities and relationships between the Association, Board of Directors, members, guests, employees, community, government and industry.

We are currently seeking a Florida licensed Community Association Manager with outstanding leadership and communication skills, a passion for delivering outstanding guest and member services, strong business acumen, excellent planning, and organizational skills. The Community Association Manager must cultivate and maintain many important relationships for the association including working related governing entities and provide service deliverables while managing effective and fiscally sound operations.

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Responsibilities

• Conduct regular site inspections to ensure the highest possible standards of safety, courtesy, cleanliness, and operational efficiency are consistently met; implement structured inspection plans and ensure follow-through on identified issues
• Maintain a highly visible presence within the community and among the team to provide exceptional customer service by promptly addressing member inquiries, concerns, and feedback through multiple communication channels and within established service timelines
• Demonstrate strong interpersonal skills and the ability to develop positive relationships with residents, Board members, staff, and external partners
• Ensure compliance with all community governing documents, policies, and applicable statutes; oversee covenant enforcement processes including violations, notices, hearings, and resolution in accordance with established procedures
• Plan, develop, and approve operational policies, procedures, methods, and regulations and ensure implementation through documented standard operating procedures (SOPs)
• Direct and oversee the work of team members including hiring, training, performance management, scheduling, and ongoing coaching; foster accountability and monitor performance standards
• Serve as the primary liaison to the Board of Directors; coordinate Board and Annual Meetings, including preparation of agendas, meeting materials, and timely follow-up on action items
• Lead the development of the annual operating, cash, and capital budgets; oversee financial operations including budget tracking, invoice processing, and adherence to financial controls
• Prepare monthly financial reports to the Board of Directors and ensure timely, accurate operational and financial reporting in alignment with established deadlines
• Coordinate the development of long-range and annual business plans and track execution progress, providing regular updates to the Board
• Oversee the impact and effectiveness of association policies, programs, and processes and recommend and implement improvements based on operational and financial performance
• Monitor the quality of association services to ensure maximum member and guest satisfaction through staff accountability, inspections, and service performance tracking
• Secure and protect all association assets including oversight of insurance programs, reserve studies, contracts, and risk management activities
• Establish and maintain ongoing dialogue with members through communications, community initiatives, and engagement efforts
• Coordinate with the Board of Directors on the development and implementation of strategic plans while ensuring execution, tracking, and reporting of all Board-directed initiatives
• Ensure compliance with purchasing policies and procedures including vendor bidding processes, contract management, and required approvals

Secondary Responsibilities

• Plan, develop, and approve operational programs, procedures, and regulations and ensure consistent implementation, documentation, and adherence to timelines
• Evaluate committee activities that report to the General Manager including coordination with architectural review boards, compliance committees, and related groups
• Provide counsel to management staff to ensure employees are properly trained, supervised, and scheduled including ongoing coaching, performance feedback, and accountability measures
• Develop, maintain, and disseminate a management philosophy to guide personnel and promote a collaborative, team-oriented work environment
• Support internal controls by ensuring proper financial processes, documentation, approvals, and system recordkeeping are maintained
• Oversee administrative operations, including maintenance of association records, databases, and required documentation in designated systems
• Oversee communication platforms and community outreach efforts, including newsletters, website content, and mass communications
• Assist in the planning and execution of community events and initiatives that support resident engagement
• Ensure timely and professional handling of correspondence, reports, and operational follow-ups in accordance with established service expectations

Disclaimer

This description is not intended to be an exhaustive list of duties. The employee may perform other duties as assigned to meet the ongoing needs of the organization. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position.