Operation Admin

Essential Duties and Responsibilities

Prepare and maintain employee timesheets for all operational areas, including CPD, Machine Shop, Offline Operations, and Subsea Operations.

Create and process warehouse material reservations based on approved Bills of Materials (BOMs).

Raise and monitor Purchase Requisitions (PRs) to support operational requirements.

Prepare, maintain, and archive overtime records and supporting documentation.

Prepare equipment, material, and job-related tags and labels as required.

Maintain operational records, filing systems, and databases to ensure data accuracy and accessibility.

Coordinate with Operations, Warehouse, Procurement, and other departments to support daily operational activities.

Perform other administrative duties as assigned by the Operations Manager.

Comply with Oil States HSE Policies, Procedures, and HSE Management System requirements.

Comply with Oil States Quality Policies, Procedures, and Quality Management System requirement

Qualification Requirements

Formal Education & Certification

Diploma or bachelor’s degree in business administration, Management, Engineering, or a related discipline.

Additional certification in Administration, Supply Chain, or ERP systems is an advantage.

Knowledge & Experience

Minimum two (2) years of administrative experience, preferably in a manufacturing, engineering, oil & gas, or industrial environment.

Experience with timesheet administration, procurement processes, and warehouse coordination is preferred.

Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

Familiarity with ERP systems such as SAP, Oracle, or equivalent is an advantage.

Basic understanding of operational workflows, inventory control, and document management.

Personal Attributes

Good verbal and written communication skills in English and Bahasa Indonesia.

Strong interpersonal skills with a customer-service-oriented mindset.

Professional appearance and conduct.

Strong organizational skills with high attention to detail and accuracy.

Ability to prioritize tasks, manage multiple assignments, and meet deadlines.

Team player with a positive attitude and willingness to support operational requirements.

Ability to work effectively under pressure and adapt to changing priorities.

Demonstrates integrity, accountability, and commitment to company values.