Operations & Admin Specialist, Woven Capital
Summary
Supports day-to-day operations for a $1.6B venture capital fund focused on mobility and sustainability, handling admin, process improvement, and office logistics in Tokyo.
Woven Capital is a $1.6 billion growth fund that exists to create a global portfolio of partners and technologies that advance the vision and mission of Toyota. We do this by investing in growth-stage companies that have the potential to partner with us—across areas as diverse as the future of mobility, connected cities, next-generation vehicles, automation, hydrogen, batteries, and electrification. We're committed to finding the latest, thoughtful businesses and helping them bring their innovations to a global market. As investors, we focus on creating long-term value for our customers, partners, and society-at-large. And we do that by aligning our portfolio with the Toyota group of companies.
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TEAM
Woven Capital is Toyota's growth-stage venture capital arm focused on advancing the future of mobility – how people, goods, information and energy move. We manage $1.6 billion, investing in companies that create new ways to support mobility and emerging technologies, advance the industrial value chain, and accelerate decarbonization and sustainability. Our work connects breakthrough innovators with Toyota's global platform, strengthening the company's capabilities today while creating new opportunities for tomorrow.
WHO ARE WE LOOKING FOR?
The Operations & Admin Specialist plays a key role in supporting Woven Capital's day-to-day business by partnering with teams across the organization to deliver seamless administrative support and improve internal processes. Working closely with the Admin & Ops Manager, this role helps ensure consistency, accuracy, and timely execution across a broad range of responsibilities. The ideal candidate is highly organized, detail-oriented, proactive, collaborative, and thrives in a fast-paced, cross-functional environment.
RESPONSIBILITIES
- Workflow, Process & Systems: Support day-to-day fund operations by maintaining CRM data, internal trackers, SOPs (Standard Operating Procedures), and process documentation, while assisting with continuous improvements to operational workflows
- Office & Facility Logistics: Coordinate office operations, including office supplies, workspace readiness, and facility-related activities to ensure a smooth and professional work environment
- Tools & Vendor Management: Support vendor management, software procurement and renewals, and contract administration, including routing and tracking
- Reporting: Assist in preparing and coordinating recurring reports and reporting materials
- People Operations Support: Coordinate onboarding and offboarding, support new hires, and maintain onboarding documentation and internal knowledge resources
- Team Support & Coverage: Provide support and coverage for other Ops & Admin team members as needed
- Projects & Events: Support internal events, special projects, and other operational initiatives as assigned
MINIMUM QUALIFICATIONS
- 5+ years in operations, administration, or coordination roles
- Native Japanese and business-level English
- Strong attention to detail and ability to manage multiple priorities
- Familiar with cross-functional processes and fast-moving startup/corporate environments
- Comfortable with Google Workspace, Slack, DocuSign, and other workflow tools
NICE TO HAVES
- Calm and solutions-oriented under pressure
- Strong sense of ownership and follow-through
- Clear and collaborative communicator with global stakeholders
- Process-minded and continuously improvement-focused
- Prior experience in venture capital, legal operations, or corporate governance is a plus
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Important Points
・All interviews will be arranged via Google Meet, unless otherwise stated.
・The same job descriptions are available in both English and Japanese; therefore, we kindly ask that you apply to only one version.
・We kindly request that you submit your resume in English, if possible. However, Japanese resumes are also acceptable. Please note that, depending on the English proficiency requirements of the role, we may request an English version of your resume later in the process.
WHAT WE OFFER
・Competitive Salary - Based on experience
・Work Hours - Flexible working time
・Paid Holiday - 20 days per year (prorated)
・Sick Leave - 6 days per year (prorated)
・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company
・Japanese Social Insurance - Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance
・Housing Allowance
・Retirement Benefits
・Rental Cars Support
・In-house Training Program (software study/language study)
Our Commitment
・We are an equal opportunity employer and value diversity.
・Any information we receive from you will be used only in the hiring and onboarding process. Please see our privacy notice for more details.