Operations Manager

The Operations Manager will support the day to day business operations of the school, duties include but are not limited to: office management, school/student support, parent and public relations, data collection and maintenance.

Duties

Office Management

• Track daily student attendance;
• Maintain building calendar and assure compliance with scheduling policies;
• Maintenance liaison to Maintenance Director;
• Open/sort mail;
• Maintain accurate and up-to-date billing and reconciliation of parent payments through EZ Care;
• Reconcile petty cash; distribute petty cash;
• Maintain staff list and Parent Advisory Board list;
• Send ordering requests to Purchasing Manager per policy (2x/month);
• Set policy on copy machine use and enforce policies regarding the use; and
• Liaison between outside organizations and your building.

School/Student

• Support Head of School in developing and maintain a positive school culture in the building;
• Support Head of School/Staff/Parents with student disciplinary issues;
• Support Director of Athletics with all sports (Upper);
• Supervise inventory system to assure adequacy of classroom supplies;
• Schedule field trips and provide for transportation, payment and record keeping;
• Administer to sick or injured children;
• Update schedule changes for transportation and extended day and transmit billing information in EZ Care;
• Support students/parents with summer camp enrollment; and
• Under the Director of Placement, facilitate the High School Placement process for students (Upper).

Parents/Public

• Communicate with parents regarding absences, recruitment for programs;
• Parent Advisory Board liaison and assist Head of School;
• Assist with Open House;
• Facilitate Spanish-speaking parent groups;
• Coordinate Parent Conferences and translations;
• Coordinate parent mailings;
• SPED follow through-register, forms, etc.;
• Supervise enrollment process including lottery (ELC); and
• Support Director of Placement with HS parent meetings (Upper).

Data Collection and Maintenance

• Enrollment files;
• Maintain hard copy files for children (official, current, terminated, and special needs);
• Maintain database (PowerSchool);
• Maintain staff files;
• IT liaison to IT Director;
• Troubleshoot minor IT issues; and
• Communicate IT issues from teachers to IT Director.