Operations Manager

The Operations Manager for Early Learning provides the day to day management of the operational elements for the early learning program. This role is a full-time, exempt (salaried) position.

Responsibilities (include but not limited to):

• Adheres to operational procedures to assure quality of service.

• Create and/or maintain systems to track and execute upon EEC licensing requirements across designated program site(s).

• Conduct site observations daily to ensure compliance and develop efficient systems for maintaining EEC and company compliance.

• Work to ensure full enrollment and work with the program support team (at the Business Office) with recruitment efforts for each program managed.

• Complete enrollment of children, support families with completion of necessary file documentation, provide educators with accurate information regarding children.

• Maintain the Early Learning Ventures database for children files.

• Create and maintain physical child and staff files.

• Maintain a system for tracking of expired documents for child and staff files.

• Maintain child allergy lists.

• Ensure that proper medication forms are completed by parents, medical professionals.

• Ensure that educators have completed and updated medications and forms in their classrooms.

• Sustain positive collaborations with Program Managers/Directors, other Operations Managers, Office Managers and personnel at the Business Office.

• Ensure completion of all required reporting, billing, and record keeping for assigned early learning program(s), including staff and child files, allergy lists, food counts.

• Greet visitors, handle phone calls, manage mailings, organize files, and maintain supplies.

• Support with maintaining inventory and order office supplies, food for children, and program materials.

• Enter monthly child attendance into a database.

• Maintain transportation schedules for children.

• Complete weekly meal orders for children to the community partner.

• File documents.

• Complete a yearly immunization survey.

• Collaborate with the Center Team (Program Manager, Office Managers, Parent Liaison) regarding center activities and collaborative tasks (licensing, family events, company wide events or tasks).

• All other duties as assigned by your supervisor.