PA Administration Manager
Description
About the Role
We are seeking an exceptionally organized, proactive, and discreet Administration Manager to oversee day-to-day operations and administrative logistics for a prominent performing artiste. This role serves as the central hub connecting the artiste, core management, touring crews, external partners, and vendors. You will manage scheduling, travel logistics, financial tracking, contract administration, and project coordination to ensure seamless operations both on and off the road.
Key Responsibilities
Calendar & Schedule Management: Maintain and coordinate the artiste’s complex personal and professional master calendar (rehearsals, performances, media appearances, travel, and personal commitments).
Travel & Tour Logistics: Coordinate international and domestic travel arrangements, including flights, accommodation, ground transportation, visas, customs/freight logistics, and per diem distribution.
Contract & Compliance Administration: Process, archive, and track performance contracts, NDAs, licensing agreements, and venue riders in collaboration with legal and management teams.
Financial Administration: Oversee budgeting support, expense tracking, invoice processing, and financial reporting for productions, tours, and daily operations.
Communications & Liaison: Serve as a primary point of contact for external stakeholders, booking agents, record labels, PR agencies, and venue managers while maintaining strict confidentiality.
Office & Special Project Operations: Oversee daily administrative workflows, manage physical/digital assets, and coordinate special projects (merchandise logistics, fan engagement initiatives, and private events).