Part-Time Staff Accountant

Job Title: Staff Accountant

Status: Non-exempt, Hourly

Reports To: Deputy Director

This job description is intended to be a general statement about this job and is not to be considered a detailed assignment. It may be modified to adjust for necessary changes.

Job Summary

Working under the supervision of the Deputy Director, the Staff Accountant is responsible for the day-to-day operation and maintenance of the financial records (general ledger).

Essential Job Functions

· Conduct all duties associated with weekly accounts payable including: interacting with staff and vendors; processing invoices; expense coding; and data entry

· Conduct all duties associated with accounts receivable including: preparing and submitting claims for reimbursement to government agencies and private funders; performing bank deposits; and tracking and following up on all accounts receivables

· Conduct all duties associated with bi-weekly payroll, including inputting data to Quickbooks as well as a separate online payroll service provider

· Perform monthly bank reconciliations for bank accounts

· Perform credit card reconciliations

· Assists in cash management

· Assist in gathering required documents as backup to claims for reimbursement

· Track all assets and agency inventory

· Generate W-2s and 1099s at calendar year-end

· Assist with preparing annual audit schedules

· Assist accountants on tax return preparation

· Assist with any government annual single audit and grant-based audit or invoice review that may occur

· Gather all necessary information for financial reporting to federal, city and state agencies, as needed

· Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

· Adhere to federal, state, local codes and contract performance requirements

· Support the vision, mission and goals, and demonstrate a commitment to the values, of the organization

· Perform other duties as directed

Core Components of Trauma-Informed Service Provision (as applicable)

· Encourage clients’ choice and voice in their care and treatment

· Participate in and emphasize a team-based approach to client services

· Include client feedback and participation in programmatic design and evaluation when appropriate

· Participate in evidence-based counseling/education (motivational interviewing, coaching) regarding the impact of trauma, stigma, discrimination, and other various topics and their relation to disease management

· Empower and encourage clients and families in self-management, self-efficacy and behavior change

· Be mindful of environment and aware of the potential impact of trauma when meeting with community members

· Communicate across the continuum of care – from internal staff, to third parties such as health plans, specialists, hospitals, and other health and support facilities

Minimum Qualifications

· Bachelors Degree or a combination of education and equivalent experience

· Minimum 3 to 5 years experience in Accounting that include but are not limited to Insurance, Accounting and Payroll

· Valid California driver’s license, current vehicle insurance, and reliable transportation to travel between sites for meetings and/or to gather information for reporting purposes

Preferred Qualifications

· Non Profit Grant based Accounting

· Grant based audits

· CPA audits