Payroll Analyst (Solid Waste)
Salary Range:$45,796.40 - $68,694.60
Works under the general direction of assigned supervisor to provide administrative support to service centers within the division.
- Performs data entry duties and standard accounting functions.
- Maintains employee personnel files and documentation.
- Processes payroll related matters or ,
- Maintains, sorts, organizes, and archives other administrative files as required.
- Ensures all files and reports are prepared for audits in accordance with internal or external requirements.
- Keeps records of materials and equipment ordered, received, and issued.
- Interacts and collaborates with the 311 Support Center to resolve citizens’ complaints.
- Consults appropriate city personnel or external agency to resolve complaints regarding service requests.
- Analyzes and manages work orders to ensure accurate data is input into the appropriate systems.
- Assists with monitoring or tracking payments for proper documentation and authorization.
- and/or utilize appropriate Oracle reports or applications to verify funds in absence of Supervisor.
- Verifies accuracy of inventory and equipment and prepares reports for management review.
- Routes mail, directs visitors, and performs other administrative tasks as needed.
- Creates and prepares a variety of correspondences, memorandums, spreadsheets and reports by utilizing various computer applications.
- Schedules, dispatches, and maintains assignments of employees and contracts pertaining to various divisional related functions.
- Assignment depends on the assigned service center and may include tasks such as tracking notice of violations and civil penalty assessed to entities for non-compliance with established regulations; invoice preparation, tracking department expenditures and various program fees.
Interacts and communicates verbally and in writing with the general public, other team members, and management on a variety of issues and concerns to support administrative operations as needed.
OTHER FUNCTIONS:
Performs additional functions (essential or otherwise) which may be assigned.
TYPICAL PHYSICAL DEMANDS:
Must be able to communicate clearly both verbally and in writing. Requires the ability to operate general office equipment such as a computer and telephone.
TYPICAL WORKING CONDITIONS:
Majority of work is performed in office environment. May require some work in an environment whereas exposed to odors and noise.
Associate’s degree in Business or Public Administration or a related field and four (4) years’ experience in administrative support functions; or any combination of experience and training which enables one to perform the essential job functions. Working experience using MS Word, MS Excel, and Oracle software preferred.