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Payroll & HRIS Coordinator

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Sangoma is a leading communications platform provider that empowers businesses of all sizes to connect people, processes, and systems through a single, integrated ecosystem. Our solutions span UCaaS, CCaaS, connectivity, and security services, delivered across cloud, hybrid, and on-premise environments. We help organizations around the world communicate and collaborate more effectively through technology that is flexible, reliable, and built for growth.

The HRIS & Payroll Coordinator is responsible for supporting payroll processing and HR administrative functions to ensure accurate, efficient, and compliant operations across the organization. This role plays an important part in delivering a positive employee experience by maintaining payroll accuracy, supporting employee lifecycle processes, and ensuring the integrity of employee data across our systems.

The ideal candidate will have strong attention to detail, experience processing payroll, and the ability to manage confidential information in a fast-paced environment. This position partners closely with employees, managers, Finance, and external vendors to support a global workforce and contribute to operational excellence within the People Team. If you are located in the Sarasota area, this role will be Hybrid 2 days in the office, otherwise this role will be remote.

Your Role:

Payroll Administration

  • Process payroll accurately and on time for employees across multiple locations, including international payroll.
  • Review payroll data for accuracy, including hours worked, deductions, bonuses, commissions, and benefit changes.
  • Assist with payroll audits, reconciliations, and resolving payroll discrepancies.
  • Maintain payroll records and ensure compliance with applicable federal, state/provincial, and local regulations.
  • Coordinate with payroll vendors and internal departments regarding payroll-related issues.
  • Support year-end payroll activities including tax forms and reporting.
  • Other duties as assigned.

HRIS & HR Administration

  • Maintain and update employee information within the HRIS system.
  • Assist with onboarding and offboarding processes, including preparing employee documentation and system updates.
  • Support employee benefits administration, enrollments, and changes.
  • Generate HR and payroll reports as needed.
  • Maintain employee files and ensure data accuracy and confidentiality.
  • Assist with HR policies, procedures, and compliance-related documentation.
  • Respond to employee inquiries related to payroll and HRIS.
  • Support various HR projects and initiatives as assigned.

Requirements

  • 3–5 years of experience in payroll processing and HR administration.
  • Experience working with HRIS and payroll systems.
  • Strong knowledge of payroll practices, wage laws, and compliance requirements.
  • High attention to detail and strong organizational skills.
  • Ability to handle sensitive and confidential information professionally.
  • Strong communication and customer service skills.
  • Proficient in Microsoft Office, particularly Excel.
  • Experience supporting multi-state or international payroll is considered a plus.

Preferred Qualifications

  • Payroll certification (CPP, PCP, or similar) is an asset.
  • Experience in a fast-paced or global organization preferred.
  • Familiarity with benefits administration and employee lifecycle processes.

Benefits

What We Offer:

  • Extensive Benefit Options (Health, Vision, Dental, Long & Short term Disability), effective after a short waiting period
  • Matching 401K program - 100% match on 4%.
  • Employee Stock Purchase Plan after one year of service.
  • Flexible Time Off & Company Holidays
  • Entrepreneurial work environment partnered with high growth career opportunities
  • We value transparency and fairness in our compensation practices. For this role, we offer a salary range of $50,000 to $65,000 based on location, commensurate with experience, qualifications, and location.

Are you ready to make a direct impact on the company and be rewarded for your performance? Are you ready to take on a new challenge?

Must be authorized to work in the United States on a full-time basis for any employer. No agencies or third-party resumes, please.

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.

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What this application asks

workable

First name, Last name, Email, Preferred Name, Phone, Address, Mailing Address:, Photo, LinkedIn, Resume, Experience, Education, Cover letter, Desired Salary Expectations?, Work Authorization, Will you now or in the future require sponsorship for employment VISA status?, Are you 18 years of age or older?, Have you ever worked for Sangoma and/or any of Sangoma's acquired companies?, If Yes to working at Sangoma or previous acquired companies, please give dates of employment and position:, Are you related to any person currently employed at this company?, If yes, please supply employee's name, How did you hear about Sangoma?, If "Employee Referral" please give employee name:, Available Start Date:, Please write a brief paragraph explaining why you would like to work for Sangoma, and/or how you feel you could best contribute to our success:, Acceptance of Terms & Applicant Certification We welcome candidates who use tools to help organize and present their experience. However, all information submitted as part of your application, resume, assessments, interviews, and any other hiring-related communications must accurately reflect your personal experience, qualifications, accomplishments, and contributions. By applying for this position, you certify that all information provided is truthful, complete, and accurately represents your own work, experience, leadership responsibilities, technical contributions, and professional achievements. You acknowledge that you may be asked to discuss your experience, project outcomes, technical decisions, and accomplishments in detail throughout the interview and hiring process. I certify that my answers to all questions and all information submitted during the application and hiring process are true and correct and do not contain any material omissions. I understand that any false, misleading, incomplete, or otherwise inaccurate statements, representations, or omissions made on my application materials or during the pre-employment process may result in disqualification from consideration, withdrawal of an employment offer, or, if employed, disciplinary action up to and including immediate termination of employment. By submitting this application, I acknowledge and agree to these terms., Privacy Policy Acknowledgement: By checking this box, you acknowledge and consent to terms of the privacy policy which applies to the applicant tracking service being offered by Workable on behalf of Sangoma. The privacy policy offers an explanation of how and why your data will be collected, how it will be used and disclosed, how it will be retained and secured, and what legal rights are associated with that data (including the rights of access, correction, and deletion). The policy also describes legal and contractual limitations on these rights. The specific rights and obligations of individuals living and working in different areas may vary by jurisdiction. I have read and agree to this statement:

  • Can you tell us about your experience with payroll processing and HR administration? What types of organizations have you worked with, and what were your main responsibilities? written answer
  • Could you share your experience supporting payroll for employees across multiple states? What challenges did you encounter, and how did you address them? written answer
  • Do you have current experience processing payroll with ADP WorkForce Now? yes / no
  • What are your salary expectations?