Personal assistant

We are seeking a highly professional and detail-oriented Executive Secretary to support the CEO with day-to-day operations and strategic engagements. This salaried position requires flexibility, discretion, and the ability to travel with the CEO, including occasional overnight trips. The ideal candidate will be a proactive problem-solver who thrives in dynamic environments and can represent the executive office with confidence and professionalism.

Key Responsibilities:

• Provide comprehensive administrative support to the CEO, including calendar management, email handling, and meeting coordination.
• Arrange and accompany the CEO on business travel, including booking transportation and accommodations, creating detailed itineraries, and ensuring seamless execution.
• Attend executive meetings, client dinners, and industry events as needed; take notes, prepare summaries, and assist with logistics.
• Serve as a key point of contact between the CEO and internal/external stakeholders.
• Prepare briefing materials, presentations, and follow-up correspondence.
• Manage confidential information with the utmost discretion.
• Track and reconcile expenses related to travel and events.
• Provide operational and event support for internal and external executive functions.

Qualifications:

• Minimum 5 years of experience as an Executive Assistant, Executive Secretary, or similar role supporting C-suite executives.
• Willingness and ability to travel regularly, including overnight stays.
• Outstanding organizational and communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms.
• Ability to work independently, manage multiple priorities, and adapt quickly to changes.
• Professional demeanor and polished presence for high-level meetings and public-facing events.
• High level of integrity, discretion, and judgment.

Preferred Qualifications:

• Bachelor’s degree or irrelevant experience in Business Administration, Communications, or related field.
• Experience in a fast-paced corporate or executive environment.
• Familiarity with event coordination or hospitality support.

Compensation & Benefits:

• Competitive salary commensurate with experience
• Travel per diem and full reimbursement for business expenses
• Health, dental, and retirement benefits
• Opportunities for professional growth and exposure to executive decision-making

Compensation:

• Payment terms are flexible: Weekly, Biweekly, or Bimonthly payments, as agreed with the candidate.