PROCURE-TO-PAY SPECIALIST

SUMMARY

The Procure-to-Pay (P2P) Specialist supports the procurement and accounts payable functions of Opportunity Village by ensuring the accurate, timely, and compliant processing of purchasing and payment transactions. This role is responsible for supporting vendor management, purchase order administration, invoice processing, and payment activities while maintaining adherence to internal controls, grant requirements, and nonprofit accounting standards. Through effective stewardship of organizational resources, this position contributes to the organization's efficient operation and supports Opportunity Village's mission to serve individuals with disabilities.

Embrace Opportunity Village's core values by cultivating positive and meaningful CONNECTIONS with participants and team members, demonstrating ENTHUSIASM, high standards of PRODUCTIVITY, authentic STEWARDSHIP, and consistent participation in individual and team DEVELOPMENT.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assist with the creation, review, and processing of purchase requisitions and purchase orders (POs).
2. Verify proper authorization and budget alignment before purchase order issuance.
3. Support vendor onboarding activities and maintain accurate and up-to-date vendor records.
4. Review, code, and enter vendor invoices into the accounting system in accordance with organizational and grant requirements.
5. Perform two-way and three-way matching of purchase orders, vendor invoices, and receiving documentation to ensure accuracy and compliance.
6. Process vendor payments, including check runs, Automated Clearing House (ACH) transactions, Electronic Fund Transfer (EFT), procurement card, and team member expense reimbursements, in accordance with established internal controls .
7. Coordinate and resolve purchase order and invoice discrepancies by working with vendors and internal departments to ensure timely resolution.
8. Assist with accounts payable reconciliations and ensure accuracy of general ledger coding.
9. Support month-end close activities, including accruals and preparation of audit-ready documentation.
10. Manage all annual 1099 tax reporting, data auditing, and IRS B-notice resolutions to ensure full compliance and error-free filings.
11. Maintain accurate and organized procurement and accounts payable records to ensure compliance and audit readiness.
12. Respond to vendor inquiries regarding payment status and resolve routine payment-related issues.
13. Partner with internal departments to resolve purchasing, billing, and procurement-related concerns.
14. Ensure adherence to nonprofit procurement policies, internal controls, and grant compliance requirements.
15. Report suspected Abuse, Neglect, Exploitation, Isolation, and Abandonment (ANEIA) immediately as mandated by state law.
16. Adhere to Opportunity Village’s established policies and procedures.
17. May be assigned other duties as needed.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.