Procurement & Contract Mgt Officer - New Bridge Road

Location : New Bridge Road

Position: Procurement and Contract Management Officer (1-Year Contract)

Salary: Up to $4,000 per month

Employment Type: Contract (Up to 364 days)

Working hours :

• Mondays to Fridays: 8.30 am to 6.00 pm
• Saturdays : Day Off
• Lunch : 1 hour

Job Description

We are seeking a meticulous and experienced Procurement and Contract Management Officer to support the procurement and contract management functions of a public sector organisation.

The successful candidate will support end-to-end sourcing, purchasing and contract administration of goods and services, ensuring compliance with government procurement regulations, financial governance frameworks and established procedures.

Key Responsibilities

1. Procurement Planning and Execution

- Assist in managing the sourcing and purchasing of goods and services, ensuring compliance with government procurement regulations and Instruction Manuals (IM) on procurement.

- Carry out end-to-end procurement workflows, including quotation exercises, tender evaluations and the issuance of purchase orders through GeBIZ and SAP.

- Liaise with relevant departments for the endorsement and approval of procurement, contracts and tenders.

- Maintain complete and audit-ready documentation and transaction records to ensure accountability for public funds.

2. Contract and Vendor Management

- Administer contracts, track variations and renewals, and monitor vendor performance against Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).

- Follow up with vendors on delivery schedules and escalate issues where necessary to ensure uninterrupted supply of materials, equipment and services.

- Ensure procurement activities comply with relevant government procurement policies, finance circulars and delegation-of-authority frameworks.

3. Procurement Advisory and Stakeholder Support

- Advise internal units on appropriate procurement approaches and purchasing methods, including Request for Information (RFI),Request for Quotation (RFQ) and Request for Proposal (RFP).

- Assist in budget tracking for procurement expenditure and ensure timely processing of financial transactions within stipulated timeframes.

Job Requirements

Requirements

• Possess at least a Polytechnic Diploma in any discipline or a GCE A-Level certificate.

• Proficient in Microsoft Office applications, including Excel, Word and PowerPoint.

• Familiarity with enterprise resource planning (ERP) or financial systems, such as SAP and GeBIZ.

• Knowledge of government procurement procedures, standards, Instruction Manuals on Procurement, Finance Circulars, Finance Directives and Government Procurement Rules.

• Prior experience in procurement, purchasing or contract management would be an advantage.

• Experience in the Singapore Police Force (SPF) or the Public Service, particularly in procurement and contract management, would be an added advantage.

• Meticulous, with strong numerical accuracy and attention to detail.

• Able to work independently under tight deadlines and manage competing demands from internal and external stakeholders.

• Good command of written and spoken, with effective communication and writing skills.

• Resourceful, with the ability to propose practical solutions to procurement and contractual challenges.

EA License No: 96C4864 Reg. No.: R1106922 Goh Khar Keow