Procurement Coordinator

The Procurement Coordinator is responsible for coordinating and executing procurement operations that support global sourcing, supplier management, and supply chain activities. This role ensures procurement data integrity, purchase order accuracy, supplier compliance, and operational excellence while collaborating with cross-functional teams to achieve cost, quality, delivery, and inventory objectives. The position also drives continuous improvement through process optimization, automation, analytics, and effective stakeholder management in a global environment.

Key Responsibilities

Coordinate and maintain procurement systems, ensuring accurate supplier master data, purchase orders, pricing, and procurement documentation.
Proactively engage suppliers to obtain required documentation, maintain supplier records, and support supplier enablement activities within procurement systems.
Support sourcing teams by preparing RFQs, sourcing event documentation, purchase agreements, and coordinating PPAP activities where applicable.
Monitor supplier invoice, payment, and pricing issues, driving timely resolution through collaboration with sourcing, finance, and suppliers.
Coordinate supplier quality activities with Supplier Quality Engineers, Category Managers, and cross-functional stakeholders to achieve cost, quality, and delivery goals.
Maintain legal, compliance, contractual, and supplier documentation within applicable document management systems to support regulatory and audit requirements.
Partner with sourcing, supply chain, finance, logistics, and suppliers to expedite procurement processes and ensure timely project deliverables.
Develop and maintain project plans, milestones, performance tracking, and root cause analysis (RCA) for procurement initiatives while implementing corrective and preventive actions.
Monitor procurement operations to ensure adherence to service level agreements (SLAs), escalation timelines, and business continuity requirements.
Analyze large global procurement and supplier datasets to generate meaningful insights, reports, dashboards, and performance metrics.
Build and maintain dashboards, automation solutions, and reporting tools to improve operational efficiency and decision-making.
Ensure data integrity across procurement systems while identifying opportunities to streamline processes and improve operational performance.
Participate in cross-functional and global projects to support procurement transformation and implementation of new systems or process improvements.
Coordinate Health, Safety, and Environmental (HSE) awareness activities while supporting organizational compliance requirements.
Identify process improvement opportunities and implement best practices that enhance procurement efficiency, supplier experience, and business outcomes.
Perform additional procurement and supply chain activities as assigned.

Skills & Competencies

Core Competencies

Drives Results
Plans and Aligns
Action Oriented
Customer Focus
Collaborates Effectively
Communicates Effectively
Ensures Accountability
Organizational Savvy
Values Differences
Resilience and Adaptability

Functional Skills

Strong understanding of Source-to-Pay (S2P) and Procure-to-Pay (P2P) processes.
Knowledge of procurement policies, supplier management, procurement ethics, and purchasing compliance.
Experience managing supplier master data, material master data, purchase orders, pricing updates, and procurement documentation.
Strong analytical and problem-solving skills with the ability to perform procurement data analysis and root cause investigations.
Experience handling supplier payment issues, invoice resolution, and procurement system troubleshooting.
Ability to manage multiple priorities while working across global stakeholders and time zones.
Strong stakeholder management, communication, networking, and collaboration skills.
Continuous improvement mindset with the ability to identify process inefficiencies and implement sustainable solutions.
Effective escalation management, conflict resolution, and business continuity planning.
High attention to detail with strong data governance and accuracy.

Technical Skills

Microsoft 365 (Excel, Outlook, PowerPoint, Word, Teams)
Advanced Microsoft Excel including formulas, pivot tables, macros, and data analysis
ERP systems such as SAP, Oracle, Ariba (required)
Experience with Ivalua is an advantage
Supplier Master Data Management systems
Power BI
Power Automate
Power Apps
SQL
Dashboard development and data visualization tools
Document Management Systems (DMS)

Experience

4–5+ years of experience in Procurement, Supply Chain, Strategic Sourcing, or Procurement Operations.
Experience managing purchase orders, procurement data, supplier master data, pricing updates, and procurement documentation.
Hands-on experience with ERP platforms such as SAP, Oracle, or Ariba; experience with Ivalua is preferred.
Experience supporting global procurement operations and working with cross-functional stakeholders.
Proven experience handling large procurement or supply chain datasets and developing dashboards, reports, and automation solutions.
Experience using Power BI, Power Automate, Power Apps, SQL, and Advanced Excel to improve procurement processes and reporting.
Experience in continuous improvement initiatives, process optimization, and procurement system enhancements is preferred.
Prior experience supporting supplier quality, sourcing, finance, and procurement compliance activities is highly desirable.

Work Location & Schedule

Location: IOC – Pune, India
Work Mode: On-site (Flexible)
Shift: US Shift (5:00 PM – 2:00 AM IST)
Holiday Calendar: US Holidays

Qualifications

High school diploma or equivalent required.
Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Operations, Engineering, or a related discipline preferred.
Strong written and verbal communication skills in English.
This position may require compliance with applicable export control or sanctions regulations.

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