Procurement Specialist

Join us at BOXABL, the most exciting tech start-up on the planet, located in fabulous LAS VEGAS, Nevada. You'll receive a great salary and benefits package and work in an amazing hi-tech studio environment. At BOXABL, we value hard-working and dedicated individuals who thrive in fast-paced, ever-changing environments. If you're only interested in work-life balance, please don't apply. However, if you want to live a life with real purpose, work alongside a wildly talented group of professionals to make a real difference, join us as we work to solve the national housing crisis.

Job Summary

As a Procurement Specialist, you will play a pivotal role in ensuring the seamless acquisition of quality products and materials for our business operations. Your responsibilities will encompass a range of tasks from market research and supplier relationship management to process optimization and data analysis. This dynamic role requires a blend of critical thinking, negotiation prowess, and exceptional communication skills.

Job Duties and Responsibilities

Sourcing and Strategy:

• Develop and implement procurement strategies for indirect goods and services (e.g., IT, marketing, professional services, facilities, MRO, travel, office supplies).
• Analyze spend data, market trends, and internal demand to identify cost-saving opportunities and process efficiencies.
• Execute the end-to-end sourcing process for assigned categories, including Request for Information (RFI), Request for Proposal (RFP), and Request for Quote (RFQ).

Contract Management and Negotiation:

• Negotiate contracts, terms, and pricing with suppliers to secure favorable terms, conditions, and service levels.
• Draft, review, and manage contracts (in collaboration with Legal) from initiation through execution and renewal.
• Ensure all contracts and procurement activities comply with BOXABL's policies, legal requirements, and regulatory standards.

Procure-to-Pay (P2P) Process Management:

• Process purchase requisitions (PRs) and create purchase orders (POs) in BOXABL's ERP system.
• Monitor open POs, track delivery schedules, and coordinate with internal stakeholders and vendors to ensure timely delivery of goods and services.
• Collaborate with Accounts Payable (AP) to resolve invoice discrepancies, payment holds, and other procure-to-pay issues.

Stakeholder Collaboration:

• Serve as the primary point of contact for internal business units to understand their needs and provide expert guidance on procurement best practices.
• Drive communication and alignment between procurement, finance, legal, and other departments throughout the sourcing and vendor lifecycle.

Vendor Onboarding Execution:

• Manage the end-to-end process for onboarding new indirect suppliers to the procurement system and approved vendor list.
• Collect and verify all required vendor documentation, including banking information, tax forms (e.g., W-9, W-8), and certificates of insurance.
• Coordinate internal approvals for new vendors, ensuring all necessary due diligence and compliance screenings are completed.

Compliance and Governance:

• Ensure all vendor onboarding activities adhere to internal risk management, information security, and financial compliance policies.
• Maintain accurate, complete, and up-to-date vendor records and master data within the procurement system.

Supplier Relationship and Performance Management:

• Develop and maintain strong, collaborative relationships with key suppliers post onboarding.
• Monitor and evaluate supplier performance against established Key Performance Indicators (KPIs), Service Level Agreements (SLAs), and contractual obligations. o Address and resolve performance issues, working with suppliers on corrective action plans as needed.
• Address and resolve performance issues, working with suppliers on corrective action plans as needed.