Procurement Trainee - Italy (Hilton Molino Stucky Venice)

Key skills areas

Main tasks

Communication

• Support communication between hotels, suppliers, and internal teams.

• Assist in preparing clear updates, reports, and presentations on procurement activities.

• Ensure smooth information flow during sourcing events, meetings, and follow ups.

Coordination & process support

• Organise procurement activities, timelines, and documentation.

• Coordinate meetings, training sessions, or any other support for hotels

• Track progress of procurement tasks and ensure deadlines are met.

• Maintain structured filing and ensure documentation is complete and accessible.

Systems & Data accuracy

• Maintain accurate data in procurement systems (e.g., BirchStreet).

• Update templates, catalogues, supplier information, and price lists.

• Support tracking and preparing data for reporting.

• Ensure compliance by keeping records, contracts, and audit documents up to date.

Market & Supplier analysis

• Collect and structure market information from hotels, suppliers, and industry sources to support sourcing activities and category insights.

• Compare supplier offers, pricing, and product specifications using standard templates to ensure consistency, accuracy, and compliance with procurement requirements.

• Conduct basic benchmarking by reviewing price levels, product alternatives, and supplier performance to identify potential savings and optimisation opportunities.

• Support cost‑saving initiatives by analysing variances between current spend and proposed supplier conditions.

• Maintain clear and organised records of market data, supplier communication, and evaluation results to ensure transparency and control throughout the procurement process.