The Regents of the University of California on behalf of their Los Angeles Campus
Program Coordinator
Summary
On-campus administrative role at UCLA's Office of the Vice Chancellor of Student Affairs: coordinates strategic planning, event and travel planning, calendar and correspondence management, and special projects, while advising students and staff. Requires office-software proficiency and 3-5 years in higher education program management rather than deep IT skills.
Please submit a resume and cover letter.
Department Summary
The Office of the Vice Chancellor of Student Affairs (OVCSA) provides leadership for an integrated network of more than 20 departments whose programs, services, and experiences connect at some point with every UCLA student in virtually every aspect of a student's life outside the classroom. The Student Affairs organization spans the entire range of student needs and interests from early outreach through graduation, housing, physical and emotional wellness, recreation and student organizations, and a host of other services and opportunities in between.
Position Summary
Under the supervision of the Executive Portfolio Administrator, the Program Coordinator for the Office of the Vice Chancellor of Student Affairs (VCSA) has direct responsibility for VCSA's administrative and organizational initiatives and programs. The Program Coordinator builds meaningful relationships with colleagues across campus by assisting with impactful strategic planning and operations for the division including event and travel planning, calender management, drafting correspondence and communication, responding to inquiries, and managing special projects,data, and resources for the VCSA office. The Program Coordinator also provides direct services and resources to students and staff, including interpersonal advising, workforce readiness,and crisis management. A subject matter expert, the Program Coordinator acts as a resource to campus departments on services and resources.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
- 3-5 Working in higher education related to program management, student affairs, leadership development. (Required)
- Ability to learn and deliver customer service skills such as interacting in a friendly, professional manner and responding quickly and appropriately to requests. (Required)
- Ability to exercise independent judgment, take initiative, be resourceful and make decisions. (Required)
- Excellent verbal and written communication skills to present in formation clearly and effectively to individuals, small and large groups. Excellent interpersonal skills to develop and maintain collaborative working relationships. (Required)
- Must be able to maintain a reliable and predictable work schedule including ability to work occasional nights and weekends. (Required)
- Demonstrated ability to design, implement, and evaluate programs and support services. (Required)
- Skills using word-processing, database management, spreadsheet, presentation, electronic mail, and other software in a windows environment required. Web design and maintenance skills a plus. Familiarity With BruinBuy a plus. (Required)
- Ability to work as part of a team, be detail-oriented, organized, and handle changing priorities and conflicting deadlines. Work is in an active office. (Required)
- Ability to interact effectively with a diverse populations including students, faculty, administrators, family members, and the general community, from a variety of cultural, educational, and socioeconomic backgrounds. (Required)
- Ability to maintain confidentiality and use discretion. (Required)
- Thorough knowledge of current issues regarding Student Affairs in Higher Education and student populations. (Preferred)
- Knowledge of university policy and procedures, including policies governing the use of university funds and facilities, as well as those governing development efforts. (Preferred)
- Experience in administrative or program coordination, project support, or related operations. (Required)
Education, Licenses, Certifications & Personal Affiliations
- Bachelor's Degree in a related area and/or equivalent experience/training. (Required)
Special Conditions for Employment
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
- Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
- CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".
Schedule
8:00 a.m. - 5:00 p.m.
Union/Policy Covered
CX-Clerical & Allied Services
Complete Position Description