Project Coordinator
Summary
A fully site-based Project Coordinator at EOS IT Solutions' Banbridge HQ, coordinating deployment projects for a global client: maintaining project documentation, scheduling technician training, managing site access and timelines, tracking invoices/budgets, and running Jira tickets. Core tools include Google Sheets, Microsoft Office, Jira, and ServiceNow or Odoo.
Our Company
EOS IT Solutions is a global technology and logistics company, providing collaboration and business IT support services to some of the world's largest industry leaders. We deliver forward-thinking solutions based on multi-domain architecture, with customer satisfaction and commitment to superior quality of service at the heart of everything we do.
As a truly international IT provider, we are proud to deliver our services through global simplicity with trusted transparency while continuing to invest in and support our employees, partners, and customers.
Position Summary
We are seeking a highly organised and detail-oriented Project Coordinator to join our team supporting one of our global clients. This role plays a critical part in coordinating and managing deployment projects while ensuring seamless communication and collaboration among stakeholders.
The successful candidate will possess strong organisational, technical, and communication skills, along with experience using project management and planning tools to support successful project delivery.
Key Responsibilities
Project Coordination & Documentation
- Set up and maintain organisational folders and ensure proper storage of all project-related documentation, including photos, technical documents, and training materials.
- Manage and organise project data using tools such as Google Sheets, Microsoft Office, and planning software including ServiceNow or Odoo.
- Regularly update and maintain project documentation to ensure accuracy and completeness.
Technical Training & Support
- Coordinate and schedule training sessions for deployment technicians, ensuring they are fully prepared for site activities.
- Provide ongoing support to technicians and ensure they have access to the necessary resources and tools.
Stakeholder Communication
- Provide regular updates to stakeholders on project status, milestones, risks, and challenges through reports and meetings.
- Act as the primary point of contact for site access approvals and time management updates.
Time & Site Access Management
- Oversee site access processes, including scheduling and compliance with access requirements.
- Monitor and maintain project timelines, proactively identifying and addressing potential delays.
Risk Mitigation & Issue Resolution
- Identify potential project risks and develop mitigation strategies to support successful outcomes.
- Resolve issues that arise during deployment activities and escalate critical concerns when required.
Invoice Management & Budget Oversight
- Track and manage deployment invoicing, ensuring accuracy and timely processing.
- Collaborate with finance teams to maintain budgetary control and transparency.
Planning & Ticket Management
- Plan and schedule project activities to ensure efficient resource allocation and timely completion.
- Manage Jira tickets to monitor project progress, identify bottlenecks, and support resolution activities.
Qualifications & Experience
Required
- Proven experience in project coordination, preferably within deployment, technology, or IT-related projects.
- Proficiency with Google Sheets, Microsoft Office Suite, Jira, and planning platforms such as ServiceNow or Odoo.
- Strong organisational skills with the ability to manage multiple priorities simultaneously.
- Excellent communication and interpersonal skills with the ability to collaborate effectively with stakeholders, technicians, and cross-functional teams.
Preferred
- Previous experience working within the Google ecosystem or similar environments.
- Familiarity with site access management and compliance processes.
- Strong problem-solving skills and the ability to adapt to changing project requirements.
Working Location
This role is fully site-based at EOS Headquarters in Banbridge.
Belonging at EOS
At EOS, we are committed to creating an inclusive workplace where everyone feels valued, respected, and empowered to succeed. We recognise that diverse perspectives drive innovation and help us deliver exceptional solutions for our customers.
We welcome applications from individuals of all backgrounds and experiences and are dedicated to providing equal opportunities for all employees. If you require reasonable adjustments during the recruitment process, please let us know and we will be happy to support you.
Join EOS and be part of a collaborative, global team where your contributions make a meaningful impact.
#INDEMEA #LI-CT2 #LI-Onsite
Skills
As published by greenhouse · 5 questions
Basics
First Name, Last Name, Email, Phone, Resume/CV, Cover Letter, Location
Short answers (1)
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- This role is based fully onsite in our Banbridge HQ. Are you currently living in a commutable distance?