Project Coordinator in Mobile

Job Description

The Project Coordinator under supervision from the assigned project team, provides administrative support and coordination of projects.

Essential Functions

Project Support

• Read and interpret documents to extract information.
• Convey or exchange information.
• Attains full proficiency in a specific area of discipline.
• Gains technical knowledge of the construction work involved.
• Cross trained in estimating to assist when needed.
• ]Collects and organizes information for preparation of project start up.
• Assists with setting up commitments (contracts and purchase orders).
• Assists with distributing commitments for signature.
• Administrative support to project team. Compose correspondence.
• Assists the project team with preparation of agenda and meeting minutes.
• Assist with obtaining permits and dealing with city/county to meet project requirements.
• Supports project teams to prepare and route risk (W9, License, COI, Safety, SDI) documentation paperwork.
• Organize and file all correspondence. Document control for project documents.
• Assists with closeout activities at the completion of project, including punch list, O & M’s, as-builts, or resolution of warranty items by subcontractors or superintendents during the warranty period.
• Provide backup to other employees and departments as required.
• Works on projects/matters of limited complexity in a support role.

General Clerical Support

• Answer/direct incoming calls and take messages as necessary.
• Process postal items directed to the assigned project.
• Maintain filing of project related documentation.
• Assist Staff in project closeout responsibilities, including archiving of files.
• Become familiar with and utilize Field and Job Cost Procedures
• Promote Customer Relations
• Assists in building effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meet or exceed the customer’s expectations.
• Actively participates in industry, client, and community relations to enhance company image.

Perform other related duties as needed

Our Core Values: P-L-A-N

We are committed to maintaining a culture where servant leadership, character, disciplined execution, and continuous learning are engrained. Our core values are:

People First - We care deeply for our teams, clients, and communities. Relationships are our foundation.

Lead with Integrity - We do what’s right, even when no one is watching. Character defines our culture.

Action-Oriented - We don’t sit back. We show up, take initiative, and push projects and people forward.

Never Stop Growing - We pursue growth with curiosity, excellence, and an entrepreneurial mindset.

Job Requirements

Education & Experience

• Bachelor’s degree in accounting or business administration but not required.
• Minimum 2 years’ clerical/administrative experience. Preferably in a construction environment.
• General knowledge of accounting and basic math principles;
• Ability to manage multiple activities/projects, meet multiple deadlines and network with staff, management and clients;
• Working knowledge of MS Windows, MS Word and MS Excel; ability to learn Company and Client software programs;
• Procore, Bluebeam and Sage/Timberline experience a plus;
• Proficient typing skills;
• Detailed oriented with excellent analytical skills;
• Strong organizational skills and ability to work independently;
• Excellent written and verbal communication skills.

Working Conditions

Normal professional office setting and some on-site field work. Evening and/or weekend work may be required. Travel may be required. (Less than 15%)

Typical Physical Needs

Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs.

EEO Statement

Our company is an equal opportunity employer, and we look to fill every position with the best-qualified person regardless of , , , , , , , medical history, or . With our home office in Mobile, Alabama we recruit from all over the Southeast to find the right fit for every position.

Drug-Free Workplace

We are an Alabama Drug-Free Workplace, all prospective employees are subject to successful completion of a pre-employment drug screen.