Project Coordinator

Reports to: Project Manager or Operations ManagerFLSA Status: Non-Exempt
Position Summary
The Project Coordinator is responsible for assisting the Operations Manager and/or Project Management group(s) with coordination duties associated with projects, including resolving minor customer and vendor issues.
Duties & Responsibilities

Provide and maintain document control, JDE, Prolog for project team or operations teams
Assist PM team in project start up and closeout
Assist PM team in collections, update and report on collections
Help procure submittal requirements
Assist with tasks related to shop drawings
Perform labor cost to complete functions, including field support
Maintain ISEC punch list, report on progress
Maintain customer/vendor contract status and functions
Manage vendor or customer tasks/issues
Coordinate and assist with new hire paperwork, timecard reporting, report on both as required by ISEC or customer.
Coordinate customer or vendor pay applications as assigned
Coordinate or perform duties related to:

Data entry
Document control
Administrative assistance

Support Field teams as assigned (ordering consumables, assisting with reporting, etc.)

Other Duties
Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Preferred Qualifications (in addition to minimum qualifications)
Education/Experience

College degree with coursework in a technical area.
2 years construction industry experience in an administrative role – i.e. Project Coordinator, Project Assistant/Administrator or Contracts Administrator
Experience responding to customer and/or vendor concerns

Knowledge/Skills

Experience in construction coordination and closeout
Experience providing contractor or vendor support
Ability to read plans and specifications

Minimum Qualifications
Education/Experience

High School Diploma or equivalent or at least 2 years in an administrative or coordinator role in the construction industry.
Experience assisting multiple teams

Knowledge/Skills

Strong communication skills
Proficiency in MS Office Suite applications, specifically Excel, Word and PowerPoint

Customer Service Skills:

Demonstrates commitment to deliver outstanding service – both with internal and external customers
Takes ownership to personally resolve customer problems (or find someone who can)
Listens well, asks clarifying questions, and checks for agreement with customers
Committed to following-up with customers in all instances in a timely manner
Strong sense of accountability - ensures that you will do what you say that you are going to do

Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful
Positive attitude