Project Coordinator

For more than a decade, Island Exterior Fabricators (IEF) has operated as a privately owned practice specializing in the delivery of bespoke, high-performing prefabricated facade systems. Our 50-acre manufacturing campus is headquartered in Calverton, New York, and supported by design and engineering offices in Manhattan, Boston, and Hartford.

Our organization is fully self-sustained, supported by state-of-the-art equipment and facilities that enable us to deliver a high-quality product. Our production capabilities, installation network, and bonding capacity allow Island to complete large-scale, complex projects in a timely, efficient manner.

Job Summary: As a Project Coordinator at IEF, you will be accountable for facilitating the efficient execution of projects by managing fabrication ticket releases, coordinating field material deliveries, resolving production issues, and maintaining accurate project tracking. This role serves as a key liaison between the design, production, and field teams to ensure smooth workflow and operational efficiency.

Accountabilities:

• Fabrication Ticket Management: Reviews and releases all fabrication tickets for assigned projects, ensuring accuracy and timely submission to production.
• Material Delivery Coordination: Works closely with design, trucking, and field teams to schedule and confirm field material deliveries.
• Production Issue Resolution: Collaborates with production and design teams to identify, troubleshoot, and resolve fabrication or workflow challenges.
• Project Tracking & Updates: Maintains and updates project production tracking information to ensure real-time visibility into project progress.
• Communication & Collaboration: Acts as a central point of contact between design, production, and field teams to streamline operations.
• Process Optimization: Identifies and recommends process improvements to enhance efficiency in fabrication and material handling.

Minimum Qualifications:

• Associate’s degree in project management, Construction Management, Engineering, or a related field (preferred but not required).
• Minimum of 2 years in project coordination, production support, or a related field.
• Experience with project management tools, ERP systems, and Excel for tracking and reporting.
• Background in fabrication, manufacturing, construction, or logistics is a plus.
• Capable of identifying and resolving production and logistics challenges efficiently.

Salary Range: $50,000-$80,000

Location: Calverton, NY

Schedule: Mon-Fri 7:00am-4:00pm – In Office

Benefits: 401(k) matching, AD&D insurance, Dental insurance, Family leave, Flexible schedule, Flexible spending account Gym membership, Health insurance, Health savings account, Life insurance, Paid time off, Parental leave, Professional development assistance, Vision insurance.

ADA Requirements: The position requires the ability to sit or stand for extended periods while using a computer, along with sufficient manual dexterity to operate computers, mobile devices, and related IT equipment. The role may occasionally involve lifting or moving equipment weighing up to 25 pounds, as well as bending, crawling, or climbing—such as accessing under desks or server racks. Candidates must possess the ability to concentrate, troubleshoot, and solve problems in a fast-paced environment, demonstrating strong verbal and written communication skills. The role also demands effective task prioritization, management of multiple simultaneous support requests, and a capacity to quickly learn and adapt to evolving technologies and tools.

Island Exterior Fabricators is an equal-opportunity employer. We offer a welcoming and inclusive environment. All applicants are considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Notice to Staffing Agencies

Island Exterior Fabricators and its subsidiaries will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Island, including unsolicited resumes sent to an Island mailing address, fax machine or email address, directly to Island employees, or to Island's resume database will be considered Island property. Island will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.