Project Coordinator
Summary
Coordinates project administration, documentation, and financial tracking for a Singapore-based horticulture/agriculture business, ensuring smooth operations and bid submissions.
Job Summary
Manage administrative and project coordination tasks to ensure smooth operations, support business development, and optimize project execution through effective communication, documentation, and financial tracking.
Responsibilities
- Manage daily administrative and project coordination tasks to ensure smooth operations and timely delivery
- Prepare accurate quotations, proposals, tender submissions, and related documentation to support business development
- Track tender opportunities and coordinate submission requirements to maximize bid success
- Support sales activities by managing client correspondence, preparing proposals, and conducting timely follow-ups
- Coordinate project schedules, meetings, site visits, and resource allocation to optimize project execution
- Monitor project progress and proactively follow up with clients, suppliers, and internal teams to resolve outstanding issues
- Perform basic accounting tasks including invoicing, payment tracking, expense claims processing, and document filing to maintain financial accuracy
- Maintain comprehensive project records, contracts, reports, and databases for effective information management
- Prepare management reports, meeting minutes, and project status updates to facilitate informed decision-making
- Provide general administrative support to management and project teams to enhance operational efficiency
Preferred competencies and qualifications
- Degree or diploma in Horticulture, Agriculture, Forestry, or equivalent
- Experience in project coordination
- Anticipate and resolve site problems to prevent complications
- Demonstrate excellent organizational, verbal, and written communication skills
- Proficient in computer literacy