Project Coordinator
Posted
Summary
Coordinates office furniture installation projects end-to-end for LOTH, a Steelcase dealer in Columbus, OH: order entry, scheduling and site verification, client and installer communication, scope/budget tracking, and closeout documentation. Main tools are MS Office (Project, Excel) with PlanGrid and Procore as a plus.
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LOTH Cincinnati + Columbus | Office Furniture + Workspaces (lothinc.com)
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Job Opportunity – Project Coordinator with LOTH in Columbus, OH
Founded over 135 years ago, LOTH is a leader in the workplace product industry in the Cincinnati and Columbus, Ohio markets. LOTH is dedicated to delivering exceptional service. As the exclusive Steelcase dealer in Cincinnati and Columbus, LOTH supports its customer with the widest range of workplace knowledge, products and services.
Role Description
The Project Coordinator (PC) ensures the smooth operation of installation projects performed by LOTH Service Delivery. During the planning and order entry phase, the PC is integral in ensuring the order(s) is prepared per the expectations of the customer and internal partners. During the execution phase, the PC will ensure the project is resourced and that all stakeholders are receiving the necessary communication.
The Project Coordinator is responsible for ensuring product is ordered and delivered in alignment with project schedules while maximizing logistical efficiency. This requires confirmation of site readiness, manufacturer lead times and the best use of installation resources. The PC may be highly engaged with the client point(s) of contact during delivery and install.
Detailed Responsibilities
- Participate in client kickoff meetings
- Develop scope of work in collaboration with sales and design
- Create and maintain comprehensive project documentation.
- Ensure that all projects are delivered on-time, within scope, and within budget.
- Supervising projects to guarantee timely scheduling and invoicing.
- Participate in double checks for the project before drawings are sent to client
- Perform site visits to verify critical project information – measurements, electrical, data, site access.
- Compute costs by analyzing labor, material, and time requirements for projects
- Develop a detailed project plan to monitor and track progress
- Ensure resource availability and allocation.
- Schedule and execute field verification before the installation date.
- Coordinate and manage the relationship with the client and all internal and external stakeholders
- Ensure all open questions, issues and general communication are addressed within 36 business hours
- Collaborate and direct the internal team to meet the scheduled installation.
- Direct the installation team onsite and ensure they are clear on the project installation plan, timeline, and expectations.
- Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques.
- Manage any outstanding post-installation issues and provide progress reports at whatever cadence and level of detail is required.
- Close out projects with photo documentation and project management software.
- Measure project performance using appropriate tools and techniques.
- Report and escalate issues to leadership as needed.
- Perform risk management to minimize project risks.
Required Education and Experience
- Bachelor’s degree is preferred or comparable work experience
- 3+ years’ Project Management experience
- General understanding of space planning and building code requirements
- Ability to read and understand installation drawings and construction documents
- Knowledge of furniture product lines, installations, applications and labor pricing, preferred
- Attention to detail and strong organizational skills
Computer Skills - Working knowledge of MS Office (Project, Word, Excel, Outlook, PowerPoint, and Publisher). Working knowledge of PlanGrid & Procore a plus.
LOTH is AAP/EEO M/F/H/V/D, Drug Free workplace.
*This job description is to serve as an outline for the main responsibilities of the position. It includes but is not limited to the above outline.