Project Coordinator

Overview

Planned Systems International (PSI), a Government Contractor, is seeking a Project Coordinator to support the Department of Veterans Affairs (VA) Independent Enterprise Testing and Support Services (IETSS) contract. The IETSS program delivers Independent Verification and Validation (IV&V) services in support of the Electronic Health Record Modernization Integration Office (EHRM-IO) and other critical VA Office of Information and Technology (OIT) modernization initiatives. This effort supports software delivery lifecycle activities, enterprise testing services, and quality assurance functions that help ensure successful delivery of technology solutions for Veterans. As part of our continued focus on operational excellence and modernization, the Project Coordinator will play a key role in supporting and enhancing Testing Services (TS) activities across the program.

Essential Functions and Job Responsibilities

• Coordinate project activities across multiple workstreams to ensure alignment with program objectives, schedules, milestones, and deliverables.

• Support team leaders and managers in monitoring projects, SharePoint sites, dependencies, and action items.

• Prepare meeting minutes, action item trackers, and other project documentation.

• Create presentations using Microsoft PowerPoint.

• Track and follow up on commitments to ensure timely completion of assigned tasks and activities.

• Collect, validate, and consolidate project data from multiple sources to support reporting and decision-making.

• Develop and maintain dashboards, status reports, metrics, and tracking tools.

• Generate recurring and ad hoc reports on project status and program accomplishments.

• Submit patient data requests and update SharePoint list.

• Assist with business process improvement, training presentations, and organizational modernization initiatives.

Minimum Requirements

• Associate’s degree or currently enrolled in a degree program in Project Management, Information Technology, Business Administration, Healthcare Management, or related discipline.
  • Additional relevant experience may be substituted for formal education.

• Coursework or knowledge in general project management/business administration frameworks and best practices

• Strong analytical and organizational skills

• Excellent written and verbal communication abilities

• Ability to work collaboratively with project managers and team leaders
• Prior experience or coursework in government contracting is a plus but not required
• Working knowledge of:
  • Microsoft Office 365
  • Microsoft Excel (data analysis, reporting, dashboards)
  • Microsoft PowerPoint
  • Microsoft Word
  • Microsoft Outlook
  • Microsoft SharePoint
  • Microsoft Teams
• U.S. Citizenship is required.
• Selected candidates must be able to successfully pass a thorough Government background screening process requiring the completion of detailed forms and fingerprinting

Desired Qualifications

• PMP, CSM certifications are preferred but not mandatory, however ability to obtain those certifications, if hired to perform above duties is required.
• Knowledge of business administration principles, and best practices.
• Knowledge of Microsoft Office suite.
• Excellent communication and collaboration skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Demonstrated ability to coordinate activities across cross-functional and geographically dispersed teams.
• Self-motivated, detail-oriented, and capable of working independently with minimal supervision.

Additional Information

• MS Office (Word, Excel, PowerPoint, Outlook)

• Communication tools (Teams, SharePoint)

Company Benefits

PSI offers full-time, benefits eligible employees a competitive total compensation package that includes paid leave, and options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance. Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses. The company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

EEO Commitment

It is company policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits, and termination, are made without regard to race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, citizenship status, veteran status, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.

To ensure fair and consistent consideration of all applicants, all candidates must submit a formal application through Planned Systems International's Applicant Tracking System (ATS), iCIMS. Resumes submitted via email, social media, referrals, recruiting events, or other means will not be considered an official application and must be accompanied by a completed online application in the ATS before a candidate can be considered for employment. Reasonable accommodations for applicants and employees with disabilities will be provided. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, or to receive an update regarding the status of your application, please contact Talent Acquisition by emailing talent@plan-sys.com, or by dialing 703-575-8400.