Project Coordinator - PLM Implementation
Posted Updated
We are seeking a highly organized and proactive Project Coordinator to initially support the implementation of a new enterprise Product Lifecycle Management (PLM) system. Reporting to the Program Management Office, the successful candidate will play a key role in coordinating project activities, maintaining governance processes, supporting stakeholder engagement, and ensuring project information is accurate, current, and accessible.
This position is ideal for an individual with 3-6 years of project coordination or PMO support experience who thrives in cross-functional environments and enjoys bringing structure, organization, and accountability to complex business and technology initiatives.
This position is ideal for an individual with 3-6 years of project coordination or PMO support experience who thrives in cross-functional environments and enjoys bringing structure, organization, and accountability to complex business and technology initiatives.
Key Responsibilities
Project Coordination & Governance
- Support the development and maintenance of integrated project schedules, milestones, deliverables, and dependencies.
- Track progress against project objectives and communicate schedule impacts or delays.
- Maintain project action item, decision, risk, and issue logs, ensuring timely follow-up and escalation where required.
- Assist project and workstream leads with planning, status updates, governance activities, and continuous improvement initiatives.
- Support preparation and coordination of program reviews, milestone reviews, and program governance meetings.
- Coordinate project meetings, workshops, working sessions, and leadership reviews.
- Prepare agendas, capture meeting minutes, document decisions, and communicate follow-up actions.
- Assist with project communications, presentations, executive updates, and stakeholder engagement activities.
- Facilitate collaboration across engineering, manufacturing, operations, IT, quality, supply chain, and business teams.
- Coordinate activities with vendors, implementation partners, and consultants, including tracking commitments and deliverables.
- Support change management, user engagement, communication campaigns, training coordination, and adoption activities.
- Collect project performance data and maintain project dashboards and reporting tools.
- Prepare weekly and monthly status reports, executive summaries, milestone updates, and performance metrics.
- Manage project repositories and document control processes to ensure information is organized and accessible.
Stakeholder, Team & Vendor Coordination
Reporting & Documentation Management
Qualifications & Experience
Required
- Bachelor's degree in Business Administration, Project Management, Engineering, Information Technology, Computer Science, Operations Management, or a related field. Equivalent combinations of education and experience may be considered.
- 3-6 years of experience in project coordination, project administration, PMO support, or project management support roles.
Key Competencies
Successful candidates will demonstrate:
- Experience supporting PLM, ERP, MES, engineering systems, or other enterprise transformation programs.
- Strong understanding of project coordination practices, project lifecycle methodologies, and governance processes.
- Ability to influence and coordinate across teams without direct authority
- Previous experience working with external vendors, consultants, and implementation partners.
- Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
- Experience in preparing project reports, presentations, meeting documentation, and executive-level communications.
- Intermediate to advanced proficiency using MS Office products (MS Project, CoPilot, MS Word, MS Excel, MS PowerPoint)
- Experience in using Smartsheet, and Oracle Primavera is considered an asset
- Excellent written and verbal communication skills
- Strong collaboration and teamwork skills
Security and Compliance Requirements
- Canadian Reliability Status (Minimum) is required
- Eligibility for Controlled Goods Program (CGP) Registration is required
- Ability to handle controlled, sensitive, and export-regulated technical data in compliance with Canadian and international regulations
Working Environment
- This role has no direct reports but will work and interact with multi-disciplinary teams.
- Working conditions are typical of a downtown Ottawa office environment.
Skills
As published by lever · 2 questions · 2 written answers
Resume/CV, Full name, Email, Phone, Current location, Current company, LinkedIn URL, Twitter URL, GitHub URL, Portfolio URL, Other website
- This role resides in Ottawa Ontario. If you live outside of the Ottawa area, would you be willing to relocate for this position?
- This role is a Hybrid position where the resource will be required on-site 4 days per week (Monday, Tuesday, Thursday and Friday). Are you willing to be in the office 4 days weekly?