Project Coordinator

Project Coordinator Position is to perform day-to-day project continuity for all phases of Tel Tech Networks, Premise Cabling, Security, Network and Miscellaneous Projects. This includes Customer interactions that may involve bid preparation, estimating job costs, communicating with clients/contractors, coordinating workers, material and equipment, ensuring that specifications are being followed and work is proceeding on schedule and within budget and done in safe fashion.

The Project Coordinator reports to the Account Managers & Operations Manager and works closely with individual Project Managers, office staff and warehouse staff. The Project Coordinator overseas the lead technicians to complete projects within budgets, hours, maintain profitability invoice on time and assist on timely billings.

General Duties:

Provide Tel Tech Networks service and quality. Represent the company in a professional manor with customers, vendor and employees

To work with estimating team, request quotes from contractors and manufacturers, assist in submitting. final bid packages.

Stays within plans and completion of projects, following the logical pattern for utilization of resources and periodic review of job costs

Help research local requirements to ensure we have the necessary permits and licenses

Place Orders for supplies and materials to complete projects

Manages customer site requirements to preform work

Maintain optimal customer satisfaction

Recruiting and identification of candidates for technician’s positions for their teams.

Responsibilities:

Works with Account Manager and keeps project plan on target and to ensure that all specifications and regulations are being followed. Follow scope of work.

Build crew or technician moral, work with employees in a positive manor.

Manage customer expectations on projects, communicate project issues.

Manages changes orders, change controls and costs of projects.

Manage field aspects of projects (progress billing, rental equipment, change orders, etc.) to protect company's Interest.

Complete project documents

Understanding of government codes, permits, standards, requirements and taxes

Responsibilities relating to;

Project Oversight, Progress Tracking and Reporting

DAILY, reporting to customer on work completed using customer tracking documents.

Schedule installations geographically with division input.

Ensure closeout documentation is complete as required by the Customer.

Manage billings for rentals. Document that technicians are qualified and certified in the use of trucks, lifts and trailers.

Oversee technician’s weekly expense reports. Ensure they are submitted regularly.

Monitor hours used at each location. Track team productivity and overtime.

Supply Project and Account Managers with weekly updates and status reports.

Track materials staged at Anixter distribution locations. Work with delivery schedules.

Track additional work done beyond scope and submit timely change orders.

Works with contractors / AM / OPS Managers on progress and any necessary modifications of plans that require changes or adjustments

Provide “Retail Training” to each newly hired technician.

Submit documentation for manufacturers warranties upon completion of each division

Monitor credit card use by team leads. Ensure purchases are appropriate and needed.

Ensure Toolbox Talks are submitted, done appropriately and submitted weekly.

Attend project meetings with customers and contactors.

Qualifications/Requirements

Minimum 3 years’ experience in field of telecommunications...

Experience of the US in telecommunication / security or wireless fields

High School diploma or GED equivalent.

Understanding in reading construction drawings/blueprints

Knowledge of construction, holding meetings and construction proceedings

Handle multiple people concurrently

Basic understanding of construction requirements/issues

Familiarity with computers and software programs including Word, Excel, PowerPoint, Project, Computer Aided Design (CAD), Visio, and accounting systems.

Ability to effectively communicate with customers

A Personal commitment to a safe working environment for employees

Flexible during times of change and willingness to do what it takes to accomplish an objective within company policies and safety standards

Ability to document and report job progress

Can conform to shifting priorities, demands and timelines

Be a team player with excellent interpersonal skills and a professional attitude

Work Conditions

When your shift starts, be prepared to start on time not just show-up at site

Ensure weekly timesheets are turned in on time.

Extended hours may be required to meet project deadlines

Sitting for extended periods of time

Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects.

Constant use of both hands and arms in reaching/handling/grasping while working, using phone, notepad, writing reports, and other administrative tasks.

Be able to attend in training sessions, presentations, and meetings

Travel may be required for the purpose of meeting with clients, stakeholders, or off-site personnel/management

Will be required to haul material in personal vehicle

Ability to work in a stressful environment

Stand or walk constantly (for up to an entire shift) on various surfaces

Climb stairs, ramps, or ladders occasionally during shift

Occasionally bend/twist at waist/knees/neck to perform various duties

Occasionally lift or carry up to 50 pounds

Work in various environments including adverse outdoor conditions such as heat, cold, or rain

Constant use of eyes (correctable vision to normal level required) to observe, read, interact with public and co-workers; includes hand eye coordination.

Constant mental alertness and attention to detail required while setting priorities and following up on assignments.