Key Responsibilities

1. Project Planning & Scheduling

• Develop and maintain detailed project schedules from commencement to completion.
• Break down projects into clear work activities, milestones and deadlines.
• Coordinate project timelines between:DesignShop drawingsMaterial approvalProcurementFactory productionCarpentryDeliverySite preparationInstallationM&E worksPaintingFlooringOther subcontractor worksTesting & commissioningDefect rectificationFinal handover
• Monitor project progress against the approved programme.
• Identify potential delays before they affect the overall completion date.
• Develop recovery plans when projects fall behind schedule.
• Coordinate manpower and resources according to project requirements.
• Maintain weekly look-ahead schedules.

2. Site Coordination & Supervision

• Coordinate day-to-day site activities and ensure works are carried out according to drawings, specifications and project requirements.
• Conduct regular site inspections.
• Coordinate site workers, subcontractors, suppliers and installers.
• Ensure work sequences are properly planned to avoid clashes and rework.
• Check site readiness before deliveries and installation.
• Coordinate access, lifting, storage and material delivery.
• Ensure completed works are properly protected.
• Monitor workmanship and ensure quality standards are maintained.
• Identify site issues and coordinate timely resolution.

3. Factory & Carpentry Coordination

• Coordinate closely with the factory team to ensure production is aligned with site requirements.
• Confirm production priorities based on project schedules.
• Coordinate cutting, CNC production, carpentry assembly, finishing and delivery.
• Ensure materials and hardware are available before production starts.
• Monitor production progress and highlight bottlenecks.
• Coordinate factory delivery schedules with site installation schedules.
• Ensure site measurements and approved drawings are properly communicated to the factory.
• Minimise production errors, material wastage and rework.
• Ensure fabricated items are checked before delivery to site.

4. Drawings & Technical Coordination

• Review construction drawings, shop drawings and relevant technical information.
• Coordinate with designers, engineers and consultants on technical matters.
• Identify discrepancies between drawings and actual site conditions.
• Raise RFIs / technical queries where necessary.
• Ensure approved drawings and latest revisions are communicated to the relevant teams.
• Coordinate site measurements and verification.
• Ensure fabrication is based on the latest approved information.
• Assist the team in resolving technical and construction issues.

5. Procurement & Material Coordination

• Prepare and maintain material procurement schedules.
• Coordinate with suppliers and subcontractors on lead times and delivery dates.
• Follow up on material orders and outstanding deliveries.
• Ensure materials arrive before they are required on site.
• Monitor long-lead items and identify procurement risks early.
• Coordinate material samples, approvals and specifications where required.
• Prevent project delays caused by late procurement.

6. Subcontractor Management

• Coordinate and monitor subcontractors on site.
• Brief subcontractors on project requirements, schedules and work sequences.
• Ensure subcontractors comply with agreed timelines and workmanship standards.
• Monitor subcontractor manpower and productivity.
• Follow up on incomplete or defective works.
• Coordinate subcontractor attendance according to the project programme.
• Escalate persistent performance issues to management.

7. Project Cost & Variation Coordination

• Monitor project progress against the approved scope and budget.
• Identify additional works and potential variations.
• Ensure variations are properly documented before proceeding where possible.
• Coordinate variation quotations and supporting information.
• Track material and labour implications of variations.
• Assist the Project Manager / Management in monitoring project profitability.
• Prevent unauthorised works and unnecessary rework.

8. Quality Control

• Conduct regular quality inspections.
• Ensure construction and installation works meet company and project standards.
• Identify defects during construction instead of waiting until final inspection.
• Coordinate rectification works.
• Maintain project inspection and defect records.
• Ensure completed areas are checked before client / consultant inspection.
• Coordinate final defect inspection and close-out.

9. Safety & Site Compliance

• Ensure site activities comply with Singapore workplace safety requirements and project safety procedures.
• Coordinate with site safety personnel where applicable.
• Ensure workers and subcontractors follow required safety procedures.
• Identify unsafe work practices and escalate or stop work where necessary.
• Ensure appropriate permits, documentation and site requirements are followed.
• Maintain good housekeeping and safe working conditions.

10. Client & Consultant Coordination

• Attend site meetings and coordination meetings.
• Communicate project progress clearly to clients, consultants and management.
• Follow up on client decisions, approvals and outstanding information.
• Coordinate site inspections and handovers.
• Manage day-to-day project communication professionally.
• Escalate major commercial, technical or programme issues to management.

The position is not primarily a sales role, but the candidate must be capable of communicating confidently with clients and representing the company professionally on site.

11. Project Reporting

Maintain accurate and timely project records, including:

• Daily site progress
• Weekly project progress
• Project schedule
• Site photographs
• Manpower records
• Material delivery status
• Procurement status
• Production status
• Outstanding decisions
• Technical issues
• RFIs
• Variation works
• Defect lists
• Handover status
• Delay / risk register

Provide management with clear updates on:

What has been completed → What is currently happening → What is delayed → Why it is delayed → Who is responsible → What action is required → When it will be resolved.

Key Performance Indicators (KPIs)

The successful candidate will be measured based on actual project performance, not simply attendance.

Project Delivery

• Projects completed according to agreed programme.
• Reduction in project delays.
• Effective recovery of delayed projects.

Coordination

• Timely follow-up of drawings, materials, production and subcontractors.
• Reduction in coordination-related delays.
• Clear communication between factory, office and site.

Quality

• Reduction in defects and rework.
• Proper completion of inspection and defect close-out.
• Quality issues identified early.

Production & Installation

• Factory production aligned with site requirements.
• Materials delivered according to schedule.
• Reduction in incorrect fabrication and missing items.

Cost Control

• Reduction in material wastage and unnecessary rework.
• Variations properly identified and documented.
• Unauthorised additional works minimised.

Reporting

• Daily / weekly reports submitted accurately and on time.
• Project status is visible to management at all times.
• Problems are escalated early rather than after deadlines are missed.

Requirements

Essential

• Minimum 3–5 years of relevant experience in construction, renovation, interior fit-out, carpentry or related project management.
• Strong understanding of construction site operations.
• Experience coordinating subcontractors and site workers.
• Able to read and understand construction drawings.
• Strong project coordination and scheduling skills.
• Good communication and follow-up skills.
• Able to work independently with minimal supervision.
• Strong problem-solving ability.
• Good computer literacy.
• Comfortable using Microsoft Office / Google Workspace and project scheduling tools.
• Willing to travel between office, factory and project sites in Singapore.
• Possess a valid Singapore driving licence is an advantage.

Preferred

Candidates with experience in:

• Interior renovation
• Commercial fit-out
• Office renovation
• Retail projects
• Residential renovation
• Carpentry / joinery
• Design & build projects
• M&E coordination
• Landed residential projects
• Main contractor operations
• Factory-to-site coordination

will have an advantage.

Personal Attributes

We are looking for someone who is:

Proactive

You do not wait until a problem becomes urgent before taking action.

Organised

You can manage multiple projects, deadlines, suppliers and subcontractors simultaneously.

Accountable

When something is delayed, you take ownership of finding out why and what needs to be done.

Detail-Oriented

You notice discrepancies in drawings, measurements, materials and site conditions before they become expensive problems.

Practical

You understand that construction is not only about paperwork. You need to know how work is actually carried out on site.

Firm but Professional

You are able to coordinate workers and subcontractors firmly while maintaining professional relationships.

Good Communicator

You can communicate clearly with management, clients, designers, engineers, suppliers, subcontractors and workers.

Problem Solver

When something goes wrong, your first response is to find the cause and propose a solution.

What We Expect From You

This position is suitable for someone who enjoys making things happen.

We do not expect you to know everything from Day 1.

We do expect you to:

• Ask questions when information is unclear.
• Follow up without being reminded.
• Highlight problems early.
• Take ownership of assigned projects.
• Keep accurate records.
• Communicate clearly.
• Think ahead.
• Understand priorities.
• Coordinate people effectively.
• Push projects towards completion.

If you see a project falling behind, we expect you to identify the reason, propose a recovery plan and follow through until the issue is resolved.

What You Can Expect From Us

• Exposure to both construction and carpentry factory operations.
• Opportunity to manage projects from planning through to completion.
• Direct exposure to senior management and decision-making.
• A hands-on working environment.
• Opportunity to develop into a senior Project Manager / Construction Manager / Operations Manager.
• Performance-based growth opportunities.

Application

Please submit:

• Updated resume
• Relevant project experience
• Current / expected salary
• Earliest availability
• Notice period

Candidates with relevant project experience may be required to attend an interview and practical project coordination discussion.

Only shortlisted candidates will be contacted.