Project Manager

Essential Functions & Responsibilities

Customer/ Account servicing

• Acts as the communication hub and point of contact with customers, field leads, designers and sales representatives.
• Provides professional customer interface and client relations throughout project

Project Planning, Coordination and Management

• Manages all projects assigned above general delivery scope
• Establishes overall project scope and manages dealer/manufacturer team to ensure coordinated effort
• Directs, coordinates and manages task assignments and completion for entire dealer team
• Develops work plan, schedule and logistics based on overall project parameters, project schedule, scope and customers goals
• Assists in establishing fees and developing quotes
• Provides single point of contact for, and coordinates with, client and all third-party firms (A&D firm, contractor, cabling vendor, building manager, electrician, Client’s facility, IT group, movers etc)
• Performs site visits and pre-bid surveys to ensure accurate labor estimates
• Verifies on-site field measurements, dimensions, electrical layout and other installation obstacles
• Checks building regulations, loading dock access, freight elevator, hours of access and certificate of insurance
• Provides solutions to customer issues by continually assessing the changing needs of the customer and design space, making appropriate decisions to correct the problem and communicating those solutions to the customer, the operation department and design department

Project Administration

• Maintains detailed project documentation, including documentation of key project decisions and customer/project requests/revisions
• Provides timely, formal written communications throughout project to client, dealer and project team
• Manages accurate and detailed record keeping, including receiving documentation, time sheets and contract adherence, sign offs and approvals, key decisions records, etc
• Establishes and authorizes installation labor budgets for assigned projects
• Prepares and maintains project folders
• Prepares, distributes and updates project schedules
• Monitors all job costs, project billings, labor cost, change orders etc

Project implementation

• Coordinates with account coordinators for order entry notes and product delivery scheduling
• Prepares installation packages, including installation drawings, project checklist, installation worksheets and Hedberg DT to project lead
• Prepares bid packages for labor quotes
• Coordinate with scheduling to reserve truck, equipment and manpower needs
• Sets up and facilitates a pre-project meeting with lead, sales, design and project coordinator
• Coordinates with building management, contractor or customer for delivery logistics

Order management

• Check all manufacturer acknowledgments for verification of product and shipping information
• Determines all critical shipping information including product arrival timing, boxed or unboxed, tagging sequences etc

Installation/Implementation

• Supervises site installation, including performance OT work, installation administration and timeliness of completion
• Ensures field paperwork is complete and delivered in a timely manner

Punch, invoicing and project close- out

• Conducts walk through with customers and project lead at time of completion to develop punch list
• Responsible for identifying, ordering and completing all punch issues
• Confirms project completion and ensures all invoicing is timely and accurate
• Manages all final project close out requirements, including lien release, contract requirements, client sign-offs etc
• Conducts and documents post-project follow-up survey with customer
• Sets up and facilitates the post installation meeting with sales, design, project coordinator and field lead
• Performs post installation furniture demonstrations

Contract furniture/Technical skills

• Has strong product and technical knowledge, including applicable building codes, correct product applications, custom applications and pricing, price estimating and solicitation, electricity and cabling etc.
• Has the ability to analyze, plan, schedule and implement project installation
• Has a strong knowledge of all aspects of contract furniture management, including account management, project management, order management, installation and relocation services
• Has strong furniture and architectural product knowledge
• Proficient with Microsoft projects, excel, word etc.
• Has strong communication skills, both written and verbal
• Must be able to prioritize multiple tasks and delegate work as needed
• Must have a strong understanding of the principles of job costing

SUPERVISORY RESPONSIBILITIES

Directly supervise all employees or subcontractors related to each installation project. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include hiring, firing, training employees; planning, assigning, and directing work; rewarding and disciplining employees; addressing complaints and resolving problems related to each installation project.