Purchasing Specialist

Primary Duties & Responsibilitie

Procurement & Purchasing Operations

• Source and purchase refinery materials, industrial equipment, spare parts, chemicals, and operational services.
• Process Purchase Requisitions (PRs) and generate Purchase Orders (POs) accurately and efficiently.
• Obtain supplier quotations and conduct price, quality, and delivery evaluations.
• Coordinate procurement of:
  • Industrial chemicals
  • Pumps, valves, and piping materials
  • Electrical and instrumentation components
  • Mechanical spare parts
  • Safety equipment and PPE
  • Maintenance consumables
  • Production and operational supplies
• Ensure timely delivery of purchased materials to support continuous refinery operations and maintenance schedules.

• Monitor order status and follow up with suppliers regarding delivery commitments.

  Supplier Coordination & Vendor Management

• Communicate and coordinate with local and international suppliers regarding quotations, orders, deliveries, and technical requirements.
• Build and maintain professional relationships with suppliers and contractors.
• Assist in supplier accreditation, evaluation, and performance monitoring.
• Resolve supplier issues related to delivery delays, material discrepancies, quality concerns, and documentation.

• Support supplier negotiations on pricing, payment terms, and delivery schedules.

  Inventory & Material Coordination

• Coordinate with Warehouse and Inventory teams to monitor stock levels and material requirements.
• Support inventory replenishment planning to avoid shortages and overstocking.
• Monitor critical spare parts and operational materials for refinery maintenance and production activities.
• Assist in material forecasting and procurement scheduling.

ERP / MRP / Systems Management

• Utilize Oracle, SAP, MRP, and ERP systems for procurement transactions, inventory monitoring, and reporting.
• Maintain accurate procurement records, supplier files, and purchasing documentation.
• Generate procurement reports, delivery tracking reports, and purchasing analytics.
• Ensure proper and accurate system entries for procurement transactions.

Cost Control & Procurement Efficiency

• Support cost-saving initiatives through supplier sourcing, price comparison, and negotiation.
• Conduct market research and supplier benchmarking activities.
• Assist in identifying procurement process improvements and operational efficiencies.
• Monitor procurement lead times and supplier performance.

Education & Experience

• Bachelor’s degree in Supply Chain Management, Business Administration, Industrial Engineering, Mechanical Engineering, or related field.

Skills

Technical Competencies

• Procurement and purchasing operations
• Supplier sourcing and coordination
• Oracle and SAP systems
• MRP and ERP systems
• Inventory and material planning
• Procurement reporting and documentation
• Technical and industrial purchasing knowledge

Core Competencies

• Negotiation and communication skills
• Analytical and problem-solving abilities
• Time management and prioritization
• Attention to detail and accuracy
• Cost awareness and budgeting support
• Team collaboration and coordination

Behavioral Competencies

• Results-oriented and proactive
• Strong organizational skills
• Ability to work under pressure
• Professionalism and integrity

Adaptability and continuous learning

Working Conditions

• Office-based with regular visits to refinery plant and warehouse areas.
• May require supplier meetings, inspections, and coordination with contractors.
• May support procurement activities during shutdowns, maintenance work, and emergency situations.

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work