QNB3914-Associate Procurement Sourcing (IT Hardware and Software) (Qatarization)

Job Summary

The incumbent will assist to deliver the source-to-contract process along the target process. This includes: (1) creating the scope of work and subsequent RFQs/RFPs based on the requests created by departments, (2) administering the bids analysis, negotiation and validation of bids submitted by suppliers in alignment with requesters/expense owners, and (3) support the drafting of contracts for suppliers in alignment with Group Legal. Additionally, the incumbent will assist in maintaining the vendor panel / database as the closest link to suppliers in the Procurement division.

Main Responsibilities

A. Shareholder & Financial:

• Implements KPI’s and best practices for Associate, Procurement Sourcing role.

  
  

• Promote cost consciousness and efficiency and enhance productivity, to minimise cost, avoid waste, and optimise benefits for the bank.

  
  

• Act within the limits of the powers delegated to the incumbent.

  
  

  B. Customer (Internal & External):

  
  

• Assist internal customers in all their procurement requests/activities and seek solution to their requests.

  
  

• Follow and deliver Source-to-Contract process in the frame defined by category strategies and panels: - - -

  
  

• Ensure the Source-to-Contract process follows the definitions laid out by the category strategy (RFP specifications, negotiation tactics etc).

  
  

• Ensure full alignment between the buyers’ team and requesting departments / expense owners, supporting escalations when needed.

  
  

• Provide input directly on the analysis of large/complex requests, and the subsequent RFP development, issuance, negotiation, selection and contract drafting.

  
  

• Support supplier bids analysis, formal negotiations with vendors, and ensure validation: - -

  
  

• Evaluate supplier bids alongside requesting department and/or expense owner, providing analysis as needed.

  
  

• Ensure the final vendor selection and rationale is validated by the requesting department and/or expense owner and is ready for the review of the final approver / selection committee.

  
  

• Maintain activities in accordance with Service Level Agreements (SLAs) with internal departments/units to achieve improvements in turn-around time.

  
  

• Build and maintain strong/effective relationships with related departments/units to achieve the Group’s objectives.

  
  

• Provide timely/accurate data to external/internal Auditors, Compliance, Financial Control and Risk when required.

  
  

  C. Internal (Processes, Products, Regulatory):

  
  

• Assist to deliver KPI reporting as required.

  
  

• Provide input to Manager & VP Procurement Sourcing on possible improvements to internal processes & policies based on working experiences and knowledge

  
  

• D. Learning & Knowledge:

  
  

• Proactively identify areas for professional development of self and undertake development activities.

  
  

• Seek out opportunities to remain current with all developments in professional field.

  
  

  E. Legal, Regulatory, and Risk Framework Responsibilities:

  
  

• Comply with the defined Group Procurement Policies and Procedures.

  
  

• Comply with all applicable legal, regulatory and internal compliance requirements including, but not limited to,

  
  

• Group Compliance Policies and Procedures (AML & CTF, Sanctions Policy, Data Protection Policy, Fraud Control

  
  

• Policy, Whistle Blowing Policy, Conflict of Interest and Insider Dealing Policy).

  
  

• Understand and effectively perform your role under the Three Lines of Defence principle to identify measure, monitor, manage and report risks.

  
  

• Ensure systematic good outcomes for clients in accordance with Conduct Risk policy.

  
  

• Support the framework of RCSA, KRI, Incident reporting and remediation, as appropriate, in accordance with the

  
  

• Operational Risk Management requirements.

  
  

• Maintain appropriate knowledge to ensure full qualification to undertake the role.

  
  

• Complete all mandatory training provided by the Bank, attain, and maintain the required levels of competence.

  
  

  F. Other:

  
  

• Ensure high standards of data protection and confidentiality to safeguard commercially sensitive information.

  
  

• Maintaining utmost confidentiality concerning customer and internal bank information obtained during the course of business and provide such information on a need-to-know basis only to Senior Management of QNB, Audit and

  
  

• Compliance functions, and relevant Regulators.

  
  

• Maintain high professional standards to uphold QNB's reputation and to strengthen its market leadership position.

  
  

• All other ad hoc duties/activities related to QNB that management might request from time to time.

  
  

Education and Experience Requirements

• University graduate (Bachelors) preferably with a Major in the related field of study,

  
  

• No experience required, entry level role