QR047 - Quality Administrative Assistant

We are looking for a talented Administrative Associate III for a 12-month fixed-term to join our team in Scoresby, VIC.

This is more than a traditional administration role. You'll play a key part in supporting business operations, data reporting, process improvement initiatives, and a major Quality and SAP transformation project. Working closely with cross-functional stakeholders, you'll contribute to reporting, documentation, data management, and continuous improvement activities that support business-critical decisions.

You'll have the opportunity to:

• Support a large-scale transition from Movex to SAP.

• Work with Quality, Operations, and Data Analytics teams.

• Assist with reporting, dashboards, KPIs, and business process documentation.

• Contribute to continuous improvement and business transformation initiatives.

• Build valuable exposure to SAP, Power BI, data analytics, and enterprise reporting.

• Join a collaborative global organisation committed to innovation and sustainability.

In this role, you will make an impact in the following ways:

• Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.

• Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.

• Completes data collection, data entry and report generation on various departmental related activities.

• Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

• Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.

• Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.

• Documents and maintains departmental policies and procedures.

• Participates as a team member on departmental related business improvement assignments and projects as needed.

• Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.

• Act as an informal resource for colleagues with less experience.

About you:

This role is ideal for someone who enjoys administration, data analysis, stakeholder coordination, and process improvement, and is looking to broaden their experience within a global industry leader.

• Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

• Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

• Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

• Customer focus - Building strong customer relationships and delivering customer-centric solutions.

• Ensures accountability - Holding self and others accountable to meet commitments.

• Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

• Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem-solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

• Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem-solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

• Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.

To be successful in this role you will need the following:

• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

• 3-4 years of relevant administrative, reporting, data coordination, or business support experience.

• Experience working with databases, spreadsheets, reporting tools, or business systems preferred.

• Exposure to quality reporting, process documentation, ERP systems (SAP/Movex), or project support will be highly regarded.

• The ability to influence and engage stakeholders at all levels, from site teams through to senior leadership.

• 10% travel with other sites and availability to be onsite as required

Compensation and Benefits

• Participation in an annual variable compensation (bonus) program

• Annual remuneration reviews

• Salary continuance insurance

• Comprehensive Cummins product training provided

• Cummins Employee Discount program – Includes Discounts with select private health insurance, PC software/hardware and a range of vehicles

• Onsite parking

• Employee Assistance Program available to employees