Quality Documentation Specialist - Data Books (54621)

Role

The Quality Documentation Specialist – Data Books is responsible for compiling, reviewing, and maintaining Record Books, Quality Control Data Books, and final documentation packages for equipment and materials supplied to oil and gas projects. This role ensures that all quality records — inspection reports, material certificates, test results, and traceability documents — are accurate, complete, and compliant with client, industry, and regulatory standards prior to equipment shipment or project handover.

Essential Functions

• Ownership of all record retention activities, reviews, approvals, digitization.
• Compile and assemble Data Books / Collect and verify supporting documentation, including material test certificates.
• Collaborate with the quality team to ensure documentation accuracy and completeness.
• Provide live updated status and timeline intervals for international order documentation completion.
• Identify discrepancies or gaps in documentation and coordinate corrective actions with QC inspectors, engineering, and procurement teams.
• Organize and manage document control systems, including version control and archiving.
• Maintain organized document control systems/databases for retrieval and audit purposes. Support internal and external audits, client inspections, and third-party certification body reviews by providing necessary documentation.
• Maintain confidentiality and security of all quality-related documentation.
• Conduct all business activities in accordance with the company code of conduct, policies and procedures and all applicable legal requirements.
• Perform other duties and activities assigned by supervisor within the physical constraints of the job.