Receptionist/Administrative Assistant
Description
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves\: What is our impact on the world?
Watch Our Story\:' https\://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.
Tasks
- Provide support for staff as needed, answering and directing telephone calls, delivering messages, greeting employees and visitors, and distributing incoming faxes and mail.
- Order and stock supplies for kitchen, production room, mail room, etc. Verify the orders upon delivery.
- Maintain conference room scheduling for meetings/luncheons through Outlook calendar. Rearrange meetings when necessary, with permission. Order food requested for the meetings after verifying with organizer. Set up food, coffee, water and soda. Make sure all conference rooms are cleaned after each meeting and ready for the next meeting. Assist in arranging conference room furniture and returning it to the original layout after meeting is concluded.
- Open mail, date stamp and sort. Distribute mail, UPS, faxes and other deliveries daily.
- Prepare all outgoing UPS and regular mail daily.
- Review the administrative calendar daily and complete the tasks assigned.
- Submit work order requests for facility maintenance and follow-up.
- Maintain Visa purchases with digital backup.
- Maintain a log for safety and other equipment when checked in and out.
Facilities
- Set up new hire desks with supplies and clean termed employee desks.
- Clean and restock coffee machines daily.
- Load/unload dishwasher daily.
- Organization of kitchen and common areas daily.
Safety
- Check and stock First Aid Kits monthly and order supplies as needed.
- Audit PPE supplies bi-weekly.
As Needed
- Assist with research for supplies, food, venues, reference material, etc.
- Pickup of food, office supplies, sodas and misc. for meetings and office snacks.
- Perform photocopying, scanning and printing assignments.
- Run errands using personal vehicle.
- Assist with vehicle servicing and maintenance coordination.
- Perform other administrative tasks/projects as assigned by supervisor.
- Associates degree or 1+ year experience as Administrative Assistant/Receptionist/Clerical Support
- Previous office environment experience