Receptionist_Lae

Position Vacant: Receptionist

Function: Admin Services

Location: Lae

We have an immediate requirement for a Receptionist, reporting to the Administration Supervisor, to serve as the first point of contact for visitors, customers, and employees while providing professional front office and administrative support. The role is responsible for managing reception operations, handling enquiries, coordinating communications, and ensuring a welcoming and efficient experience for all stakeholders visiting or contacting the business.

Main duties include:

• Serve as the first point of contact for visitors, customers, suppliers, and employees, providing a professional and welcoming reception experience.
• Manage incoming telephone calls, email enquiries, and general correspondence, ensuring queries are directed and resolved promptly and efficiently.
• Coordinate mail, courier, and parcel services, including receipt, dispatch, tracking, and reconciliation of related expenses.
• Support administrative procurement activities by raising purchase orders and coordinating the acquisition of office supplies, stationery, utilities, and other administrative services.
• Maintain office equipment and facilities by coordinating routine maintenance, troubleshooting minor issues, and liaising with service providers to ensure continuous operation.
• Manage office stationery inventory, including stock monitoring, ordering, issuing supplies, and conducting regular stock counts.
• Coordinate and schedule transportation requests, supporting the efficient planning and utilization of company vehicles and drivers.
• Provide general administrative support to the business and contribute to the smooth and efficient operation of office services and facilities.

Qualification & Experience:

• Certificate or Diploma in Business Administration, Office Administration, Secretarial Studies, Customer Service, or related field is preferred.
• 2 – 3 years of experience in a receptionist, front-office or administrative support role.
• Experience managing office supplies, stationary inventories, courier services, and transport requests.
• Experience raising Purchase Orders and coordinating suppliers or service providers.
• Proactive and takes ownership of responsibilities.
• Adaptable and resilient in a fast-paced environment.
• Ability to work independently with minimal supervision.

HOW TO APPLY:

Please submit your application to the link provided HERE to apply.

Screening applies to all applications received.

ONLY shortlisted candidates will be contacted.

Application Deadline: Wednesday 18th November 2026