Receptionist

Job Summary

We are seeking a professional and courteous Receptionist to manage front desk operations and provide

administrative support. The ideal candidate will be the first point of contact for visitors, clients, and

employees, ensuring a positive and welcoming experience while efficiently handling communication and office coordination activities.

Key Responsibilities

 Greet and welcome visitors, clients, and guests in a professional manner.

 Manage the front desk and handle incoming phone calls, emails, and inquiries.

 Direct visitors and calls to the appropriate departments or personnel.

 Maintain visitor records, entry logs, and reception area cleanliness.

 Schedule meetings and coordinate conference room bookings.

 Handle incoming and outgoing courier services, mail, and deliveries.

 Provide administrative support including data entry, filing, and document management.

 Coordinate with vendors and office staff for day-to-day administrative requirements.

 Assist in arranging travel, accommodations, and meeting logistics when required.

 Maintain office supplies inventory and coordinate replenishment.

 Support HR and administration teams with onboarding and office-related activities.

Required Qualifications

 Graduate in any discipline.

 0–3 years of experience as a Receptionist, Front Desk Executive, Customer Service Executive, or

Administrative Assistant.

 Freshers with excellent communication skills may also apply.

 Proficiency in English, Hindi, and regional language(s) is preferred.

 Professional appearance and positive attitude.

Technical Skills

 Front Office Management

 Telephone & Email Handling

 Visitor Management

 Administrative Coordination

 Documentation & Record Keeping

 Scheduling & Calendar Management

Software Proficiency

 MS Office (Word, Excel, PowerPoint)

 Outlook / Gmail

 Visitor Management Systems (Preferred)

Preferred Skills

 Excellent verbal and written communication skills.

 Strong interpersonal and customer service abilities.

 Good organizational and multitasking skills.

 Ability to maintain confidentiality and professionalism.

Key Competencies

 Communication Skills

 Customer Service Orientation

 Professionalism

 Time Management

 Attention to Detail

 Team Collaboration

 Problem Solving

Reporting To

Administration Manager / HR Manager / Office Manager