Remote Executive Assistant to Founder - Startup Support
FreedUp is seeking a proactive Executive Assistant to support the Founder of Orderly AI, an early-stage AI startup currently raising its seed round. The founder is juggling fundraising, investor and VC networking, product marketing, and customer-facing work — and needs everything that isn't fundraising, networking, or selling taken off his plate.
This role starts on lower-agency, clearly-scoped tasks (calendar management, follow-ups, meeting prep, drafted-not-sent emails) with the expectation that trust and scope grow quickly as the assistant proves reliable. The founder has never worked with an assistant before, so this person should be comfortable building context fast, working independently, and earning delegation of higher-agency tasks over time rather than waiting to be handed them.
This is a full-time, remote position that requires strong written communication, organizational excellence, and accountability.
Location: Fully Remote
Job Type: Full-Time
Salary: $1,000 - $1,700 per month (based on experience)
Requirements
- 3+ years of experience as an Executive Assistant, Executive Coordinator, or similar role supporting a founder or senior executive — startup experience is a strong plus.
- Excellent written English; comfortable drafting emails and messages in someone else's voice.
- Highly organized, with the ability to track a large volume of ongoing conversations, follow-ups, and introductions without anything slipping.
- Comfortable working closely with a first-time founder who is still building trust in delegation — patient, clear, and consistent rather than needing everything spelled out twice.
- Tech-savvy and comfortable with Google Workspace, Slack, and similar tools.
Key Responsibilities
- Calendar Management: Own scheduling across a high volume of virtual and in-person meetings — VC meetings, networking, demos, and customer onboarding calls.
- Follow-Up & Relationship Tracking: Keep track of the "endless web of conversations" — who's owed a follow-up, who needs an introduction, and make sure nothing is dropped.
- Meeting Prep: Prepare the founder for VC meetings, customer calls, and networking conversations.
- Email Support: Draft emails and messages on the founder's behalf based on quick verbal direction, with a review-before-send step on anything sensitive (e.g., investor communications).
- Investor Updates: Support drafting and coordinating monthly investor updates.
- Light Personal/Business Admin: Take on ad hoc admin and logistics as trust builds — this may expand over time as the founder gets comfortable delegating.
Benefits
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
Skills
As published by workable · 11 questions · 4 written answers
Basics
First name, Last name, Email, Headline, Phone, Address, Photo, Education, Experience, Summary, Resume, Cover letter
Short answers (3)
- Tools & Communication: Notion, Slack, Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Todoist or similar task management platforms. Please specify which tools do you have experience with or knowledge of?
- Do you have your own personal task/commitment tracking system that you rely on daily (e.g., a to-do system, project tracker, or similar)? Please briefly describe it.
- Please provide the link of your LinkedIn Profile?
Pick from a list (4)
- 3+ years of experience as an Executive Assistant, Executive Coordinator, or similar role supporting a founder or senior executive.
- Proven experience handling highly confidential or sensitive information with discretion.
- Process Optimization & SOPs: Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion. Support the creation of internal systems for accountability, task tracking, and delegation across company's operations and team structure.
- Technical Requirements: Reliable high-speed internet and a modern home office setup.
Written answers (4)
- Do you have experience working with an early-stage or fundraising startup? If so, please briefly describe it.
- Relationship & Follow-Up Tracking: This role involves tracking a high volume of ongoing conversations, introductions, and follow-ups across VCs, customers, and partners. Please describe a system or process you've used to keep track of who you owe a follow-up to and make sure nothing gets dropped.
- Email Drafting: This role includes drafting emails and messages in the founder's voice based on quick verbal direction, often with a review-before-send step. Please describe your experience drafting communications on someone else's behalf.
- Educational Background: Please provide the name of the school, the years attended, and the degree, diploma, or highest level of education completed.