Risk Management & Contract Compliance Senior Analyst

Risk Management & Contract Compliance Senior Analyst

Organization Summary:

PAX sapiens (PAX) is on a mission to prevent predictable global catastrophes. We use direct grantmaking and coordination tools such as convenings, conferences, and information sharing systems to advance human security and sustainable peace. In support of our mission, our focus areas include strengthening global systems for pandemic prevention, preventing nuclear war, and promoting better US-Chinese relationships in global fora specifically.

Primary Role:

The Risk Management & Contract Compliance Senior Analyst will be responsible for developing, implementing and monitoring the organization’s adherence to legal and compliance policies and relevant US and foreign laws and regulations that PAX and its subsidiaries and affiliates are subject to (including but not limited to privacy, anti-corruption, anti-bribery, anti-money laundering, fraud and sanctions laws and regulations) as well as reviewing, negotiating, and monitoring contracts and grant agreements. This position will work to support the Vice President of Finance & Administration in ensuring operational compliance and risk mitigation.

Reports to:

VP, Finance & Administration

Job Type:

Full-Time, Exempt, Salaried

Compensation:

The Hiring range for this position is: $81,000 - $91,000 annually

Benefits:

Benefits for our US-based employees include:

• 15 paid vacation days a year
• 8 paid holidays
• 10 days paid annual sick leave
• Medical, Dental and Vision Benefit options for employees and family members
• Employee Assistance Program
• Hybrid Work from Home/ In-office schedule
• Professional Development Funds

Location:

This position is located at the PAX sapiens headquarters in Broomfield, CO. The PAX office operates on a hybrid in-office/work from home model with Tuesdays and Thursdays in-office.

Primary Responsibilities:

Grants and Contracts Management

• Review and approve independent contractor agreements, vendor purchase agreements, MOUs, partnership agreements, and proposals.
• Oversee and support with the timely completion of internal and external reports contract lifecycle activities (review, execution, monitoring, and renewal).
• Analyze, interpret, and apply investor and donor regulations, terms and conditions of grants and contracts, and PAX policies in the day-to-day management of all programs, serving as the lead advisor on award compliance.
• Work with executive team and program leads to negotiate terms and conditions of awards and modifications.
• Administers and maintains documentation related to contracts, including templates, and electronic records.
• Coordinate the rollout of procurement and contract policies and procedures.
• Deliver training to support effective and efficient operations in procurement, solicitation, and contract administration.
• Develop staff capabilities and encourage the adoption of internal polices, ensuring proficiency and compliance with established procedures.
• Protect PAX interests and effectively communicate the same to staff during negotiations over contract terms.
• Coordinate with the Vice President of Finance & Administration and outside counsel to ensure compliance with laws and regulations.
• Prepare and disseminate contract reports status to staff on a regular monthly/quarterly basis.
• Maintain detailed and organized files, and reports / metrics regarding PAX contracts.
• Review insurance policy coverages periodically to ensure coverage needs have not changed.

Compliance

• Lead the design and development of compliance policies and procedures and partner with program staff to oversee the implementation of compliance standards and practices.
• Identify legal or ethical vulnerabilities before they cause financial or reputational damage.
• Drive the identification and development of corrective action plans to resolve problematic compliance issues. Develop strategies and practices to reduce the potential for violations and noncompliance.
• Stay appraised of relevant changes in rules and regulations and communicate updates to PAX’s staff.
• Enhance subject matter expertise on various relevant compliance topics.
• Develop and conduct training to contribute to organizational learning and increase knowledge in grants, contracts, and compliance topics.
• Maintain and update corporate and charitable filings and registrations.
• Manage third party screenings of vendors, event attendees, partners, and independent contractors.

Required Education, Knowledge, Skills and Competences:

• Advanced degree or equivalent relevant experience in contract management, law, risk management, and compliance.
• Excellent writing skills in English.
• Excellent time management skills, and the ability to effectively juggle multiple competing priorities
• Comfortable pivoting between tasks to address changing priorities & deadlines
• Comfort with flexible working environments and role ambiguity
• Experience with MS Office
• Experience managing Zoom/MS Teams platforms
• Commitment to PAX’s vision, principles, and values

Physical Work Demands:

• Able to sit at a computer for extended periods of time.
• Able to bend at the waist and reach on a daily basis.
• Able to lift and move up to 25 lbs regularly.

At PAX sapiens we celebrate diversity and welcome its benefits and are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, citizenship, marital status, disability or veteran status. If you have a disability or special need that requires accommodation, please let us know.