Sales Admin Assistant

• Up till $3,200 + Completion Bonus
• Work Location: Benoi Sector
• Work time: Monday to Friday (8am – 5.10pm)
• Established Heavy Equipment and Engineering Solutions Provider
• Authorised Caterpillar Equipment Dealer in Singapore
• Exposure to Heavy Machinery and Industrial Equipment
• Professional and Safety-Focused Working Environment

Job Description:

• Strong organizational skills with the ability to manage multiple workloads simultaneously
• Proven ability to prioritize tasks and handle multitasking efficiently
• Excellent communication skills, both written and verbal
• A solid administrative background with relevant experience
• High attention to detail and accuracy
• Ability to meet strict deadlines and work under pressure
• Proficiency in Microsoft Word, Excel, and Access
• A collaborative team player with a strong sense of dedication

Requirements:

• Raise PO to Principal (Place engine orders, Raise Indent Approval Form (IAF), Confirm PO)
• Prepare single source form (SSF) and PO to vendors
• Liaise with Logistic and shipping arrangement
• Monitor ordering systems and track shipment details
• Process invoices from the Principal and ensure accuracy
• Compile and submit required documents to the Principal
• Liaise with Principal for submission of test report and certification to customer
• Process Purchase Orders and ensure timely completion
• Prepare dealsheet for P&E POs
• Manage end-to-end process of projects
• Preparation of tax invoice
• Compilation of tax invoices for salespersons
• Handle budget revisions as necessary
• Manage and respond to high volumes of emails promptly
• Prepare monthly reports and meet deadlines
• Coordinate activities with the Sales and Project teams
• Undertake any ad-hoc tasks assigned by the Sales Admin Supervisor