SECRETARY LISBON 2026

Job Description

We are looking for a secretary for our Lisbon office.

Requirements

• Professional experience as a secretary/administrative asssitant, preferably in the legal sector (non-eliminatory);
• Fluent in Portuguese;
• High level of English (minimum B2 level);
• A good level of Spanish is valued;
• Excellent organisational skills, with the ability to anticipate needs and manage several priorities simultaneously;
• Excellent command of Microsoft Office and SAP.

The ideal candidate will be looking to join a law firm with international scope, and be motivated to grow professionally with our firm and progress in their career.

Functions

• Answering phone calls, attending visitors and contact with internal and external clients;
• Agenda management and scheduling of meetings;
• Coordination of national and international trips, including intineraries, bookings/reservations and expenditure control;
• Support in the invoicing process (review of lawyers' records, follow-up, liaising with the accounting department, etc.), managing of purchase orders and recording of expenses in the system;
• Proofreading, editing and preparing (including photocopying, scanning and binding) of documents (Excel, PPT, Word) and support in the preparation of presentations;
• Management and organization of physical and digital archives.

We offer

• Professional career development opportunity at a growing firm.
• Inmediate start at our Lisbon office.
• Competitive salary.

Location

Lisbon.