Senior Executive Assistant- Sales

The Senior Executive Assistant - Sales will provide high-level Executive Assistant support to the EVP of Strategic Partnerships in Life Sciences while also managing client meeting coordination, Zoom recording confirmation, meeting notes, follow-up items, Salesforce documentation, and operational execution. This role requires strong calendar, travel, expense, communication, document, and administrative support skills, along with comfort supporting client-facing meetings. The position must be local to West Palm Beach, FL and will be expected to work in the office when the EVP is in the office.

Responsibilities:

• Provide day-to-day Executive Assistant support to the EVP, including complex calendar management, inbox/communication support, meeting scheduling, prioritization, document preparation, and administrative follow-up.
• Attend EVP Zoom meetings with clients and key stakeholders to confirm meetings are recorded, capture notes, track decisions, and document next steps.
• Prepare agendas, briefing documents, Zoom details, meeting materials, correspondence, presentations, reports, and post-meeting summaries on behalf of the EVP.
• Own client follow-up after meetings, including recap notes, open items, next steps, stakeholder coordination, and Salesforce updates.
• Coordinate cross-functional priorities with Legal, HR, Finance, Operations, Analytics, Product, and other teams to keep work moving and stakeholders aligned.
• Coordinate domestic travel, conference logistics, client meeting schedules, dining, transportation, expense reporting, and related meeting/hospitality needs.
• Attend up to approximately 10 U.S.-based client or business meetings annually, most often Thursday through Sunday.